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Full YouCanBook.me Online Booking Software Review – All you need to know about YouCanBook.me

YouCanBook.me Scheduling Software

What is YouCanBook.me Software?

YouCanBook.me Software is a scheduling software that has been happily online scheduling since they launched their first app in 2008. The first app was called WhenIsGood.net. They have developed and grew to become YouCanBook.me in 2011. They have grown considerably from a tiny online booking tool with only a handful of users to become a large scheduling software that has tens of thousands of user’s world wide. They have handled over 750, 000 bookings a month.

Their scheduling process is developed to help companies like yours to solve all your scheduling problems. This online booking tool is a platform that lets your customers book appointments with you and it will go straight to your calendar. It is simple to set up and to execute. Your customers can book appointments with you according to your parameters and you will get detailed notifications when your customers book. It is also a tool that will enable your customers to reschedule already booked appointments or even make cancellations without interrupting your business.

YouCanBook.me Software will help you manage your scheduling process with ease. It is a great way to keep on top of what appointments you will have coming up so that nothing gets missed and all information is stored safely in one safe place.

YouCanBook.me Benefits:

Despite how many users there are or how many appointments have been booked, you want to be sure that this scheduling software is going to benefit you and your company. That is why you are going to get a look into some of the benefits YouCanBook.me software will offer you.

  • All online bookings will go straight to your calendar so that you don’t have to worry whether or not you are up to date.
  • You can embed it right into your already established website and social media pages so that your clients can book straight from there.
  • YouCanBook.me software will integrate seamlessly with whatever calendar application you are already using for your scheduling process.
  • When clients use the online scheduling tool, both you and them will get a notification immediately confirming the appointment time.
  • There is the opportunity to personalize your booking page so that it represents you perfectly. It is a great way to increase your brand by incorporating it into your booking page.
  • If you have clients that visit you from a vast geographical area, you don’t have to worry about time zones and whether there will be miscommunications in time. This scheduling software will automatically detect your clients time zone and update your calendar accordingly so that you are both on the same page.
  • There is a quick and easy set up that is seamless. Even the lest tech savvy person can navigate setting this online scheduling tool up.
  • There is responsive formatting that makes this scheduling software compatible with any mobile device or tablet.
  • Your clients can book appointments with you anytime and anywhere that suits them best.
  • It is a secure scheduling process that ensures that your data is encrypted and 100% secure. No important information (ie: payment information) will be stored.
  • There is a 30-day money back guarantee if you are not fully satisfied.
  • You have the option to try out YouCanBook.me Software for 14 days through the free trial.

Features of YouCanBook.me Software:

The benefits are a fantastic start, but what really makes a scheduling software worth incorporating into, or taking over, your current scheduling process, is if it has features that make it worth your time. Here is a overview of some of the features that are offered by YouCanBook.me.

Take full control of your scheduling.

Through this scheduling software you have full control over your scheduling process. You are able to set your availability that can either be scheduled regularly or customized on a weekly basis according to what works best for you. You also have the option to give customers fixed appointment duration or you can make them more flexible. This software allows you add padding between appointment times so that you don’t have to rush from one appointment to another. As mentioned in the benefits section, time zones are automatically detected so that you never have to wonder if times are coordinated appropriately.

Never miss an appointment with a client with customized notifications.

You have the ability to keep your brand at the forefront with customized email notifications and confirmations of appointment times. When you clients book online, you can also automate reminders so that appointments don’t get missed. This will reduce your chances of no-shows or cancellations. There is also the option that allows you to customize your calendar including when customers use online scheduling and your calendar updates you will have the option to view details about your upcoming appointments or just the times. Keep a good relationship with your clients by having automated follow-up emails sent to thank them for booking with you.

Keep on top of your staff and always know their availability.

Through this online scheduling tool, you can manage your entire team’s availability in one place. You also have the option to display a different availability time for each individual staff member. This includes if your staff travels, you can set their availability no matter where in the world they are. You can allow your clients to choose which of your team members they want to book with or just show the entire booking grid with everyone’s availability.

Have complete control over the booking process.

There is the option for you to accept or reject any online booking that you receive. This allows you to have full control over your scheduling process. Make use of the configurable booking form that will allow you to input information you need before each appointment. Set questions your clients need to answer before they come in to see you or allow for multiple bookings per slot. As an additional tool, you can export your bookings into CVS and view them on the go so that you never miss an appointment.

Make YouCanBook.me Software yours on your terms and with what you are comfortable with.

The various integrations enable you to make the most of this scheduling software so that you always have what you are looking for through whatever online platform you are most comfortable with. With the calendar integration you can eliminate double bookings as they can be updated on various calendar platforms like Google or Outlook. With the gmail integrations, you an arrange all your email notifications and reminders to be sent right from your own gmail account. With Zapier and Stripe, you can make use of over 100 different integrations that include payment options online. This will allow your clients to pay up front, make reservations with partial payments or just use the platform to make payments at the time of the appointment.

There are many other available features that include a captcha test, automatic booking and more. Some of these features are only available if you pay for it and others come with the free version.

YouCanBook.me Software Pricing:

This particular scheduling software has two available packages you can make use of. There is the free version that includes all the basic features. However, the catch is that you allow them to put their “powered for free” branding on your booking page and emails.

There is also the option to pay $10 per month per calendar used. This one includes the option to super-charge your bookings. It allows for custom styling, unlimited booking fields and reminders. When choosing the paid package, you can also manage your team, staff and resources in one simple place. Put your own branding and get priority support.

It is also worthy to note that if you pay a year in advance, you can save 10% off the price and if you pay 2 years in advance you can save 20% off the price.

Technical Details of YouCanBook.me:

Like all cloud-hosted scheduling software, you can use this scheduling process on any device you desire. It is compatible with windows, mac and Linux systems. You can use the YouCanBook.me software on any mobile device, smartphone or tablet.

There is only one primary language that is supported and that is English. If there are other languages, you will have to contact them to find out.

Support Details:

Like any scheduling software that you are trusting your scheduling process too, you want to be sure that it has adequate support to help you when you need it. With YouCanBook.me there are a variety of support options you can utilize.

  • Help Docs: Have access to all the help documents they have on file that is free for you browse through. It has everything from getting started guides, FAQ, videos and how-to articles that can help you out.
  • Help Videos: This is especially useful when you are just getting started as these videos will teach you step by step how to set up. This is also free.
  • Email: Both free and paid packages include email support. However, the paid package gets priority.
  • Phone: There is the option to call in and speak to a live representative. However, this one is only for the paid package.
  • Tickets: Through a help desk style ticketing system, you can place questions or concerns into a queue and wait for a representative to get back to you. As with the phone, this support is only offered to the customers who paid.


When it comes to organizing your scheduling process YouCanBook.me software does meet the majority of the criteria. There is online booking and online scheduling options available for you and it does offer what a lot of other scheduling software offers. The free version makes it perfect for small businesses that only need the basics for their scheduling process. The simple price per calendar also makes it manageable for larger businesses. However, if you own a large enterprise that can quickly add up as you purchase this scheduling software for every user who needs to sync it with their calendars. It can also add up if you have multiple calendars that you use regularly.

The integrations are a great way to create a seamless online scheduling experience that will handle a lot of your scheduling process from one simple platform. If you want to advertise your own branding though, you have to pay for the software otherwise you are subject to their “free” branding on every email you send out and every confirmation of scheduled appointments.

As a whole, this scheduling software will do the trick and it will meet the majority of purposes for a large variety of industries. You are strongly urged to make sure you do your homework before you get any scheduling software so that you are sure that what you get is what you truly need.