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Full Wild Apricot Membership Management Software review – all you need to know about Wild Apricot Membership Management Software

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Wild Apricot
Wild Apricot

What is Wild Apricot?

Wild Apricot is a popular membership management software. It helps you simplify and automate the tasks related to the membership for yourself, members, volunteers, and board. This software is used by various professional associations, non-profit organizations, clubs, consulting services, and many more. It offers a one-stop solution to your organization to manage a membership database, funds, donations, and events. It also improves the communication between your organization and your members with the help of an automated and efficient email system.

Wild Apricot helps you in easily attracting, renewing, and managing the members and volunteers of your organization. You can build the online presence of your organization with the help of a drag and drop website builder. It helps you accept and track online as well as offline payments with ease. With easy online promo, You can easily grow your events. Moreover, you can manage all the tasks related to membership with the help of the mobile applications of Wild Apricot from anywhere at any time.

Benefits

The benefits of using Wild Apricot in your organization are as follows:

  • It helps you create mobile-friendly member application form with payments and workflows on the web.
  • It automates the membership renewal process and activates member self-service to update information.
  • With Wild Apricot, you can securely manage member and contact records, enable membership directories and enable member-only content. The integration of member-only content into an existing WordPress site is also possible.
  • It helps the events of your organization grow with simple online promotion and registration. You are able to create event listings and calendars online, receive payments on the web, send automatic reminder emails, produce attendee lists and other reports automatically.
  • Wild Apricot helps you create and customize fully-featured and mobile-friendly websites for your organization. If you already have one, you can connect this software with your already existing website.
  • It enables you to boost the revenue of your organization by selling merchandise on an online store.
  • It offers you the opportunity to enable online payments with the help of a few industry-leading secure payment systems. It helps in generating customizable financial reports, tracking receivables, exporting data to Excel or QuickBooks, and so on.
  • With the email and contact database feature, you can communicate with the members and supporters of your organization with ease.
  • Wild Apricot offers mobile applications for Android and iOS operating systems. With the mobile applications, you can manage your organization from anywhere at any time without being present in the office.

Features

The Wild Apricot software includes quite a few attractive features. They are as follows:

Membership Management

Using the membership management feature of Wild Apricot, you can simplify the membership application process by automating the whole process. You are able to create web-based and mobile-friendly forms in which applications can enter the information you require, even when they are on-the-go. The application processing rules can be customized to suit your requirements. You are enabled to offer group memberships for teams, families, and companies. You can also customize application confirmation emails. This feature allows you to take credit card payment right on the web. You are also able to automate renewal reminders and invoices, and also set up recurring payments for membership fees using this software. This helps you in setting different pricing, access rules, and renewal policy for various membership levels.

Wild Apricot stores the membership information in the cloud. Hence, board members and volunteers can access the same database of membership information on the web. If you make any updates to the membership information, those reflect immediately in the database. Therefore, everyone receives up-to-date data. This software also helps the members to securely update their own contact information., renew membership, register for events, and many more. You are able to set up searchable online member directories. Lastly, Wild apricot allows you to create a new mobile-friendly website or you can add membership features to your existing WordPress site or website.

Event Registration

With Wild Apricot, you can create events within a few minutes that include event descriptions, online registration form, images, etc. Once you create an event, it will appear in a web-based calendar on the Wild Apricot site or another existing website. You are allowed to customize the registration process and options. For example, you can include early bird pricing, member-only pricing, coupon codes, and many more. This feature makes it easy to schedule and customize confirmation and reminder emails. It lets members register for events online.

This feature allows you to embed event calendars and individual event listings on a web page. It helps you in sending different emails to different target groups. You are also able to customize and schedule to meet your requirements.

Website Builder

You can create your own website with the help of professionally designed and mobile-friendly templates offered by Wild Apricot. You are allowed to customize the website as per your own requirements. You can use the domain name of your own website to personalize the Wild Apricot site. If you already have a website for your organization, the widgets of Wild apricot helps you to add membership applications, member directories, even calendars, donation, etc., to your website. This feature allows you to add or modify the content of your website from anywhere at any time.

You can choose from the fully responsive website themes offered by Wild Apricot. These website themes scale to fit any screen width automatically. Thus, this software helps members in improving their mobile browsing experience. You are able to interact and communicate with members and community by creating blogs and forums. Lastly, Wild Apricot lets you design custom websites by editing the HTML and CSS.

Online Store

With the help of the Wild Apricot software, you are able to add an online store to the website of your organization easily. You can sell various products and services in the online store. The software automatically handles the orders, payments, invoices, and email notifications.

Online Payments

Wild Apricot makes the processing of online payment easy. It removes the burden of receiving and tracking payments as well as managing the finances of your organization. It allows the supporters and members of your organization to pay online for registration fees, membership fees, donations, and so on. It also enables you to set up recurring payments in order to make sure that fees are paid automatically. It saves your members from the trouble of manual renewals of membership. If members and supporters make payment by check, cash, or any other offline mode, these can be recorded in the software and matched with invoices. There are no transaction fees involved when you make transactions using Wild Apricot. Moreover, it supports a variety of third-party online payment processors such as PayPal, Authorize.net, Stripe, and Square.

After the transactions are processed, Wild Apricot automatically generates invoices and receipts and send them via email. It also automatically creates a payment record and update the related invoice once the online payment is confirmed. Members can view their financial histories using this software. It also helps to track your finances and export financial data to Microsoft Excel and QuickBooks. Lastly, you can set up a donation page on your website that makes the donation process easy.

Email and Contact Database

With this feature of Wild Apricot, you can communicate easily and effectively with the members and supporters of your organization. It provides various professionally designed and mobile-friendly email templates to choose from. You are also able to track email delivery, links clicked, and so on. It enables you to create automatic email confirmations and reminders. With the help of the contact database, you are able to pull records for each person interacting with your organization instantly. The advanced search option helps you perform and save detailed searches.

Mobile Apps for iOS and Android

The Wild Apricot mobile application enables you to view, search, add, and update new contacts to your membership database on-the-go. This helps you in checking in event attendees at the door and registering new attendees on the spot. You can also find the financial data stored by all your contacts in a single place. With the mobile application, you are able to record payments, make a deposit, and many more.

Pricing

You can use the Wild Apricot software without spending a dime. The ‘Free’ package comes with no cost. It offers 50 contacts. Apart from the ‘Free’ package, Wild Apricot offers seven pricing packages to its users. They are as follows:

Personal

If you opt for the ‘Personal’ plan, you have to pay $40 per month when you are billed monthly. However, you get discounts of 10% and 15% when you buy this plan for one and two years, respectively. For the 1-year prepaid plan, you pay $36 per month, and you are billed annually. For the 2-year prepaid plan, you pay $34 per month, and you are billed for 2 years or 24 months. The ‘Personal’ plan offers 100 contacts.

Group

This plan costs you $50 per month when you are billed monthly. If you opt for the 1-year prepaid plan, you get a discount of 10%. The price comes up to $45 per month, and you are billed annually. When you choose the 2-year prepaid plan, you get a discount of 15%. The price comes up to $42.5 per month, and you are billed for 24 months. The ‘Group’ plan offers 250 contacts.

Community

If you opt for the ‘Community’ plan, you have to pay $90 per month when you are billed monthly. However, you get discounts of 10% and 15% when you buy this plan for one and two years, respectively. For the 1-year prepaid plan, you pay $81 per month, and you are billed annually. For the 2-year prepaid plan, you pay $76.5 per month, and you are billed for 2 years or 24 months. The ‘Community’ plan offers 500 contacts.

Professional

This plan costs you $160 per month when you are billed monthly. If you opt for the 1-year prepaid plan, the price comes up to $144 per month with a discount of 10%; you are billed annually. When you choose the 2-year prepaid plan, the price comes up to $136 per month with a discount of 15%; you are billed for 24 months. The ‘Professional’ plan offers 2,000 contacts.

Network

If you opt for the ‘Network’ plan, you have to pay $290 per month when you are billed monthly. However, you get discounts of 10% and 15% when you buy this plan for one and two years, respectively. For the 1-year prepaid plan, you pay $261 per month, and you are billed annually. For the 2-year prepaid plan, you pay $246.5 per month, and you are billed for 24 months. The ‘Network’ plan offers 5,000 contacts.

Enterprise

The ‘Enterprise’ plan costs you $350 per month when you are billed monthly. If you opt for the 1-year prepaid plan, the price comes up to $315 per month with a discount of 10%; you are billed annually. When you choose the 2-year prepaid plan, the price comes up to $297.5 per month with a discount of 15%; you are billed for 24 months. The ‘Enterprise’ plan offers 15,000 contacts.

Global

This plan from Wild Apricot offers 50,000 contacts. You should contact the sales team to get your quotes for this plan.

Wild Apricot does not charge you any setup fees. All the plans listed here include free SSL certificate, unlimited admins, free unlimited support, and free hosting on Amazon Web Services. Also, all the plans include all the features of Wild Apricot. To get more information on the pricing of this software, you can visit the webpage https://www.wildapricot.com/pricing.

Technical Details

The Wild Apricot is a web-based application and supports devices with Windows and Mac operating systems. You can also download and install its mobile application in your smartphone with Android or iOS operating system. The deployment model of this software is cloud-hosted. This application is ideal for small and medium businesses. The language supported by Wild Apricot is English.

Support Details

The Wild Apricot provide technical support via phone. You can reach out to the team at 1-877-493-6090. This service is available from Monday to Friday, 9:30 AM to 5:30 PM EST. You can also send a request to the team by filling out the form here. For any kind of billing-related support, you can send email inquiries from Monday to Friday, 9 AM to 5 PM. By filling in the details in this form, you can send a request to the team for billing-related issues.

You can also visit their help site to receive immediate assistance. Using the nifty search box present on this page, you can look for answers to your queries. The help site includes various help resources such as help tutorials, videos, and so on. For example, if you are using Wild Apricot for the first time, and you want to know what it is, how to set it up, how to log in, etc., you can click the ‘Getting started’ section and go through all the required resources. Same is the case with other topics such as Members and contacts, Website, Events, Email, Finances, Mobile, Account, Wild Apricot APIs, and Release history.

Conclusion

Wild Apricot is a web-based software solution that can be used to automate and simplify the management of membership and the website of your organization. The different modules of Wild Apricot such as membership management, event registration, website, emails, online payment, and donations work together to offer you an experience never happened before. Wild Apricot also provides its users with attractive pricing packages and support via email and phone.