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Full Square POS Software Review – All you need to know about Square

Square POS software

Are you searching for a POS system that will make it possible for your small business to accept payments through cards, or that which will allow you to upgrade from a current POS to a more advanced one? You’ve more likely heard or come across Square POS software.  Businesses that have opted for the Square POS app sight it as one of the top POS solutions offering the best values in the market today. But is the Square system a true right option for your business? In this review, we will help you answer that question so sit still and digest the details that we provide about the Square POS app.

Just to repeat the question, is Square POS software the right option to handle the POS needs of your small business? Because many businesses need something that is different from the traditional POS software, Square POS app will not disappoint in this case. It is really one of the most advanced and best POS solution that is available in the market today and the best choice to meet the needs of your business. To make sure that you will decide this for yourself, inside this review, we provide you with the nitty-gritty details of the Square system.

Many POS solutions will be very beneficial to small businesses and the Square system has not been left behind. The POS solution integrates with a payment processing system that will centralize your sales data and allow you to access it from any location.  Regardless of whether your business accepts cash, credit cards, checks, or gift cards, Square POS app will record all of that information in a single location.

Square POS software - payment

The application streamlines your business operations and this saves you time, improves the overall customer experience, and reduces human errors. Similar to many POS systems, the Square system provides you with detailed sales reporting in addition to insightful analytics. To summarize, what will you not like about Square? There is really a lot of things that will satisfy your business requirements.

One of the things that will make your business successful is the ability to essentially keep track of payments and Square POS software can effectively help you do that. With Square system, it doesn’t matter how small or informal is your business operation – whether you’re selling bananas at the farmers market or opening a Yoga studio, Square POS app will generally be a great POS solution to meet your business needs.

The only things that you will need to pay for when you choose the Square system are the hardware and a 2.75% fee for every swipe.  The application is reasonably priced and a high recommendation for businesses that need a POS system which they can access from anywhere.

What is Square POS Software?

Square POS software is one of the POS solutions that is easy to use and able to meet the requirements of many businesses including quick service, mobile, and retail food businesses. With Square POS app, there is no limit on the number of devices that you can use with a Square account and this is very satisfying to mobile businesses that have many employees.

Square system not only provides POS functionality as it also offers loyalty programs, support for gift cards, email marketing, payroll management, customizable online stores, and reservation/appointment booking. However, a lot of features for Square POS app will come at a price but they can be very useful for bigger businesses.

Although the whole Square system involves both the software and the hardware, Square POS for short refers to Square POS app which is the system’s software. You can access the Square POS app from both Android and Apple devices and you can also use this app with any Square system hardware that you opt for.

Square POS app is available on the App Store and Google Play and as already noted, the system is designed to be compatible with your smartphone or tablet. Some of the capabilities that are incorporated in Square POS software are sales reports, payment processing, analytics information that is valuable, and digital and inventory receipts.

With the use of Square POS app, you will get regular and free updates and this keeps you equipped with new features more often. Using the Square system, you will be able to populate your spreadsheets with historical sales information necessary for tax calculations.

With Square POS software, you can also work offline as the application provides a record of transactions even when you are offline by being able to store data locally and automatically syncs that information when the internet is back again.

As a user of Square POS app, you will also be able to manage your user details such as names, prices, and quantities in addition to features like discounts, credit card processing, refunds, gift cards, a barcode scanner among many other things.

Businesses that have opted to implement Square POS software will be able to effectively manage their customers, inventory, transactions, invoicing, and payments and the system also has some additional tools for managing employees, customer loyalty, payroll, and marketing. Square system offers chip, magstripe, and contactless card readers that allow you to accept payments through credit and debit cards, Apple Pay, and Google Pay.

Using the customer directory within Square system, you will be able to manage all of your customers from a central location. The system automatically adds customer information to build their profile and allows users to search and sort clients for the purposes of viewing their purchase histories or directly send them personalized messages from their profiles.

With the dashboard offered by the Square POS app, users can access sales information using any device and receive real-time hourly sales reports for every transaction, location and deposit transaction among other things.

Square system - dashboard - analytics

With Square’s virtual terminal, you can collect payments from user’s computers and it has the ability to key in card details and thus you will not need a card reader for this case.

Because of the inventory management capability offered by the Square POS app, you’ll be able to manage your inventory from any location in the world. You will also be able to import products through CSV and edit names, quantities, prices at any time. Through daily stock alert emails, Square POS software alert users of items that have gone very low in quantity or no stock plus you can export inventory levels to printable spreadsheets.

Square system supports native integrations such as Stitch Labs and Shopventory and users will also be able to create customized solutions using the APIs provided by the Square POS app.

Since Square system allows you to take payments using Android or iOS devices, you can use the system on the counter or while on the move. Square system also comes with real-time inventory and sales tracker in addition to an item management platform.

Because the Square POS app is easy to set up and use, your staff will be up and running shortly after its implementation. The solution allows you to drag and drop categories and items, shift popular items front and center, and customize your items grid. Through this system, the customer can opt to receive digital receipts (that are either texted as messages or emailed) or printed receipts. With its split tender and open tickets feature, you will be able to keep tabs open and this will allow your clients to pay at the point of convenience or even split a tab using cards or take payments in different ways.

Square POS software will help you to manage your employee access to information using employee passcodes and thus you can view who sold and refunded which item. More importantly, the Square system allows your staff to clock in and clock out right from the system. Each of the transactions is linked to an employee and this speeds up the reconciliation of commissions and tips.

Benefits of Square POS

Businesses that have opted to use Square POS software will receive a lot of benefits from the system. Some of the benefits associated with the use of Square POS app are as follows.

Square POS app allows you to know your clients

With the use of Square POS software, you will be able to automatically track the purchasing histories of your customers, send them digital receipts, and collect immediate feedback for the purposes of improving your service.

Square POS app - clients appointments history

With Square POS software, you can do it all from the Square dashboard

As a user of Square POS software, you can sign in using any device and compare results on a daily basis year in year out and thus you will be able to see what is working best and what is not working.

Square system allows you to make more informed business decisions

When using Square POS app, you will receive real-time sales reports according to an item or the type of tender and search refunds, comps and discounts. Square POS software also allows you to filter location, employee, and POS device.

With Square system, you’ll be able to keep your inventory in stock

Square POS app allows you to adjust and edit the stock of every item and add item descriptions by different sizes, modifiers, and SKUs.

Square POS software - product pricing

Square system has the POS hardware for every sale

Regardless of whether you’re selling while on the move or in store, the Square system comes with all the hardware that you’ll need for ringing up items and accepting payments more quickly.

Square POS app is the first fully integrated POS

With the new Square Register, you’ll get a POS software, payments, and hardware all integrated together. This eliminates any compatibility issues that could arise when installing the system.

Square system - fully integrated POS

With Square POS software, you’ll be able to transform your devices into a POS

Using Square Stand, you can turn your iPad device into a POS or sell from any location where your customers have the Square Reader.

Square POS is an all-in-one device for payments and receipts

Through the Square terminal, you will be able to accept every type of payment and email or print receipts and thus you will not need extra tablets or phones.

Square POS app - all-in-one device for payments and receipts

Simple and powerful

You can download the Square app for free and install it on your device. Square POS app has a drag-and-drop functionality that makes it an easy to use application when it comes to moving and organizing products, items, and categories. With its ease of use, users can implement it and immediately reap its benefits.

Paperless transactions

With Square POS software, your transactions will be paperless as the system accepts payments using Apple and Android tablets and smartphones.

Easy email marketing

Square system can automatically send email campaigns and thus you’ll be able to send more targeted messages at the right time. For the purposes of building better customer relationships, Square POS app allows you to set up welcome emails or birthday offers among many other things.

A dedicated support team

Square POS software has a dedicated support team as you can contact them via phone or email to sort out any queries or issue or you can visit their support center where you’ll get a lot of helpful resources such as FAQs, POS tips, guides, articles, and videos. Through its seller community, you can collaborate and learn from your fellow sellers.

Features of Square System

Square POS software comes with several features that make it a leading POS solution. These features include the following.

  • Employee management
  • Customer profiles
  • Compatible with POS hardware
  • Email marketing
  • Real-time sales data and history
  • Square API
  • Customer feedback
  • Invoice sending and tracking
  • Discounts and refunds
  • Real-time inventory
  • Send receipts via email or text message
  • Integrated payment processing
  • Reporting and analytics
  • Pay, tip, and sign right from your device
  • Product customization
  • Integrations

Square system - signature


Square system offers its POS app in addition to the Magstripe Reader that plugs into your Android and iOS devices for free. However, it charges 2.75% on every swipe made through Visa, American Express, Mastercard, and Discover. You can also opt to buy the Contactless and Chip Reader for $49 which will also apply the same charge for every insert or dip of the major credit cards or mobile payment from your customers.

If you need more advanced capabilities, Square POS app allows you to upgrade at any time to its Retail plan which offers a monthly subscription. With this, pricing starts at $60 per location per month in addition to a 2.5% charge plus $.10 for every dip, tap, or swipe.

Sign up at squareup.com to get started with the Square system.

Technical Details

Square POS software runs on the following devices – Windows, Mac, Android, iPhone/iPad, and Web-based. The application only supports the English language. The pricing model for the Square system is free and monthly payment. The customer types served by this application include small business, medium business, large enterprises, and freelancers. Square POS app is deployed through cloud-hosting.

Support Details

The sellers of Square  POS software offer their support through Email, phone, training, and tickets.

Facebook: Square

Twitter: @Square

Instagram: square