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Full Smallpdf Document Management Software Review – All you need to know about Smallpdf


Are you looking for a document management software with extensive PDF support? With Smallpdf document management software, you get lot more than PDF editing capabilities.

What is Smallpdf?

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Smallpdf is a web-based document management platform that provides users with all PDF functions without the necessity to download the PDF file on their systems. Smallpdf offers users exceptional PDF tools which enable users to edit, merge, compress, convert, annotate, and many more.

smallpdfWith more than 100,000 business users and over 15 million users worldwide, Smallpdf is one of the leading providers of cloud-based document management software worldwide. Also, their cloud-based document management platform is one of the top 700 most visited websites on the internet.

Unlike other desktop-based document management software, Smallpdf delivers extensive PDF functionalities which are accessible by users from any location in the world. In addition, Smallpdf comes with an intuitive interface which makes it easy for users with no prior knowledge to utilize its tools and functions.

On the other hand, this cloud-based document management software is basically free to use; however, unlimited features are available for Smallpdf Pro users. For instance, Smallpdf Pro users can use Smallpdf offline via the Smallpdf Desktop application.

Furthermore, Smallpdf advanced technologies provide both individuals and business users with efficient tools and functionalities to handle their document management workflows.

Benefits of Smallpdf Document Management Software

Cost Effective Solution

Smallpdf reduces expenses for items such as file cabinets, fax and printer maintenance, etc within the business environment. Besides, Smallpdf makes it easy for business users to transition into a virtual office system.

In addition, Smallpdf users can access powerful tools such as PDF editor, PDF converter, PDF compressor, PDF e-sign, PDF Unlocker, etc via Smallpdf platform. However, some of these tools are more expensive when purchased separately as standalone business applications.

Nevertheless, Smallpdf consists of a bundle of premium quality document management tools which provides users with an affordable business solution for handling document management processes.

Easy File Conversion

With Smallpdf, you can easily convert file formats such as PowerPoint, Excel, Word, and JPG file formats to PDF file format and vice versa. Therefore, you can easily backup your Office documents by converting it to PDF file which can then be transferred to the cloud storage.

Ease of Use

Smallpdf document management software comes with drag and drop tool which enables you to upload your PDF document on the platform. In addition, Smallpdf users do not need to acquire technical skills in order to handle their document management tasks.

With Smallpdf document management software, you can automate PDF-related tasks such as conversion, editing, compressing, decompressing, splitting, rotating, unlocking, etc.

Besides, Smallpdf comes with an intuitive user interface which enables users to easily identify its tool and functions. Therefore, users only need to select their desired function to process the concerned PDF document.

Cloud Backup

Just like cloud storage services, Smallpdf document management software can also be used to retrieve your cloud-stored files via the web. Due to its integration with cloud storage services such as Dropbox and Google Drive, Smallpdf enables users to back up their files in the cloud.

Therefore, business users can transition their document storage capabilities to paperless storage which reduces expenses on equipment, staffing, and maintenance.

File Security

Smallpdf comes with numerous security functions that ensure users’ data and files are safe and secure. For instance, Smallpdf enables users to insert digital signature and a password protection on all their files in order to prevent unauthorized access to their documents on the platform.

Furthermore, Smallpdf utilizes advanced encryption standard i.e. 256-bit SSL encryption on their platform to prevent snoopers from hijacking users’ documents during processing or cloud transfer.


Smallpdf is compatible with any web browser which enables users of desktop-based OS such as Windows, Linux, or Mac to access the platform. Besides, Smallpdf does not require installation. This makes it an excellent choice for business users to run paperless document management processes across their organizations.

Features of Smallpdf Document Management Software

Intuitive User Interface

Smallpdf comes with a user-friendly interface with a sleek layout which enables users to easily identify its tools and functions with prior knowledge.

In addition, Smallpdf comes with drag and drop functionality which makes it easier for the user to simply select their desired files to perform tasks such as converting, merging, editing, compressing or decompressing, etc.

Also, Smallpdf document management software enables you to drag and drop multiple files at once for batch processing.

PDF Creation

With Smallpdf document management software, users can easily create new PDF files from scratch by converting other file formats such as Word, Excel, PowerPoint, Images, etc to PDF file format. The newly created PDF document can then be downloaded or processed for further PDF editing.

PDF Editing

Users can preview a PDF document and then add elements such as text, shapes, images, drawings, etc to the PDF document from within the Smallpdf platform. In addition, Smallpdf also enables you to rotate single, multiple or all PDF pages via the platform.

With the simplified Smallpdf interface, users can easily edit their PDF files without technical difficulties. Besides, after editing, you can download the edited PDF file

PDF Converter

smallpdfSmallpdf converter functionalities work in two folds i.e. conversion from PDF to other file formats and vice versa. For instance, Smallpdf supports the conversion of PDF file to other file formats such as Word, Excel, PowerPoint and JPG file formats. Therefore, users can convert their PDF files to editable Office documents as well as an image file.

On the other hand, Smallpdf users can easily convert JPG, Word, Excel, and PowerPoint files into PDF file format on the platform as well.

Compress PDF

Smallpdf comes with an easy to use shrinking tool for reducing PDF file size without degrading the resolution. This document management software can compress your PDF file to as low as 144dpi which can then be sent through email or uploaded via the web.

PDF Split & Merge

With Smallpdf cloud-based document management software, users can split up PDF document pages into two or more. The PDF splitter provides you with a visual interface in order to select the pages you intend to split. Also, you can type the numbers of the pages you intend to remove.

Alternatively, Smallpdf document management software also enables you to merge two or more PDF files together on the platform. The PDF merge tool comes with a drag and drop tool which enables you to delete, rearrange, and edit pages of the PDF files that you intend to merge.

eSign PDF

smallpdfSmallpdf users can automate the signing process of important business documents such as contracts, negotiations, agreements, deals, etc by using their digital signature. Smallpdf document management software comes with an electronic signature tool that enables users to sign on their PDF file.

Users can create their personalized electronic signature simply by using their mouse or touchpad and then place it on the PDF document by using the ‘preview’ tool. Nevertheless, only Pro users can reuse already generated electronic signatures.

PDF Unlocker

With Smallpdf document management software, you can unlock password-protected PDF files instantly on the platform. Therefore, within a couple of minutes, you can easily decrypt your password-locked PDF document.

However, Smallpdf does not support unlocking of the comprehensively encrypted PDF file for security reasons.

PDF Protection

In addition to Smallpdf’s secured cloud-based document management software platform, Smallpdf comes with PDF protection tool for locking PDF files from unauthorized users. With the PDF protect tool, users can add a password to secure their PDF file. In addition, Smallpdf adds encryption to the password-locked file in order to prevent password cracking tools from decrypting the PDF file.

PDF Reader Desktop Software

smallpdfSmallpdf document management software comes with PDF reader software which enables users to view their PDF documents while offline. However, the PDF reader software is available as a desktop-based software for Mac and Windows Operating System platforms.

Furthermore, the desktop software provides users with an optimal reading experience. Also, the desktop version comes with essential features which include PDF compress, PDF split, PDF organizer, and PDF conversion tools such as PDF to Excel, PDF to PPT, PDF to JPG, and PDF to Word.

Integration with Dropbox and Google Drive

Smallpdf seamlessly integrates with Google Dropbox and Dropbox which enables users to sync with the cloud-storage services. You can upload or retrieve your documents to the cloud from anywhere in the world via the web.

Besides, users can back up their PDF documents as well as other supported file formats such as Word, Excel, and JPG.

Other features of Smallpdf document management software include:

  • Document management
  • File transfer
  • Merge / append
  • Office to PDF
  • Offline access
  • PDF conversion
  • PDF reader
  • PDF to Office
  • Preview functionality
  • Rotate PDF
  • SSL security
  • Team Account
  • Third party integration
  • Transfer management


smallpdfSmallpdf document management software is ideal for the likes of individual users and enterprises. Users can access the platform either as a free user or as a Pro user. While the free plan comes with limited functionalities, the Pro plans come with unlimited features.

Here is the pricing plan for Smallpdf document management software:

Smallpdf Pro – $6 when billed monthly, $48 when billed annually

  • Unlimited Access
  • Unlimited document size
  • Ad-free Experience
  • Secured with 256-bit SSL
  • eSign PDF for electronic signature
  • 16 Tools to edit, convert, compress, merge, and split PDFs
  • Smallpdf Desktop software
  • Connect multiple tools for faster workflows
  • 14-days money-back guarantee
  • Integration with Dropbox and Google Drive

Note: Subscribing for the Pro plan gives you unlimited access to Smallpdf platform via the web or desktop software.

Technical Details

Supported devices: Web-based, Windows, Mac, iOS, Android.

Serviced Locations: United States, United Kingdom, Middle-East, Mexico, Latin America, Japan, India, Germany, Europe, China, Canada, Brazil, Australia, Asia, Africa

Pricing model: Monthly payment, annual subscription

Modes of payment: American Express, Discover, JCB, Maestro, MasterCard, PayPal, Visa.

Supported Languages: Turkish, Thai, Swedish, Spanish, Russian, Portuguese, Polish, Korean, Japanese, Italian, Indonesian, German, French, English, Dutch, Chinese (Traditional), Chinese (Simplified), Arabic.

Customer Types: Freelancers, Small business, Mid Size business, and large enterprises.

Integration: Google Drive, Dropbox.

Deployment: Cloud-Hosted

Support Details

Smallpdf offers the following exceptional support options:

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