What is SecureDocs?
SecureDocs is a simple yet intuitive virtual data room that empowers multiple industries to gain valuable insight, control data, and more essentially save time and cost in sharing and storing business-critical documents. From technology and life sciences to private equity, investment banking, and legal firms, the cloud-hosted platform has what it takes to simplify the entire management process as it sets up user access and permissions on every folder to make sure that only authorized personnel can obtain important and confidential files. Put simply, SecureDocs presents businesses like yours the potentiality to share definitive documentation conveniently and steadily at a price that is reasonable enough for ongoing use.
Based in Santa Barbara California, SecureDocs has completed more than 100 billion deals and currently serves approximately 55 countries. At present, well-known companies such as New Relic, BuzzFeed, Sonos, Inogen, and Asana are making use of the program in partner and investor communication, mergers and acquisitions, strategic partnerships, intellectual property management, equity investments, initial public offerings, corporate fundraising, and as a corporate document storage.
Among the primary benefits of SecureDocs’ virtual data room is its flexibility to provide an affordable and secure document storage for your company as it grows. Powered by its quick search function, the dynamic cloud-hosted software makes it possible for businesses to instantly recognize what they need without hunting through shared drives and filing cabinets. Thanks to its quick search component, organizations can have all their records ready when the need for due diligence arises in short notice.
What is more is that the potent virtual data room is likewise geared with a drag-and-drop user interface that has the extreme potential of quickly distributing digital and paper documents into your data warehouse. In addition, SecureDocs also performs regular audit logs to help your business determine who are looking and interested in your documents. With audit logs, business administrators and managers alike can easily monitor events that occur in their data room, who initiated it, and when.
Audit logs can further be taken advantage of by employing it to monitor and pinpoint performance problems, security violations, and flaws in business processes. This is also an excellent way to allow your business to manage risks, demonstrate compliance, and increase security as it assists you in monitoring information for any potential misuses of data or security breaches. Consequently, audit logs can also be exported and emailed regularly to the data room administrator for thorough assessment and evaluation.
In connection with security, SecureDocs is also buttressed with robust security features that are quintessential in expediting the deal process. Roused by its audit trail reporting, the progressive cloud-hosted application gives the means for administrators to view every click in the data room and other information such as IP address, date and time, and actions taken. Plus, it also comes with a non-disclosure agreement that company members need to sign before they can enter your data room.
On the other hand, the virtual data room suite likewise extends businesses with automatic and encrypted hourly backups that store their information in a number of data centers that are situated in separate locations. By means of this process, companies are able to protect themselves against natural disaster, theft, hardware failure and deletion. Interestingly enough, Secure Docs is also armed with ISO 27001-certified Amazon Web Services data centers which offer protective measures such as biometric hand scans, pin codes, and electronic keycards that prohibit ingress and egress.
That along with its onsite security officers that guard data centers 24/7, businesses can put their minds at ease knowing that decisive documents are out of harm’s way and virtually tough to penetrate. As a matter of fact, administrators can set granular access permissions to have a complete access control of information. Fired up by its dynamic watermarking capabilities, SecureDocs enables companies to protect their intellectual property as the crackerjack program systematically watermarks all documents in the data room with time stamps, emails, and names.
Watermarks can also be used in promoting brand awareness throughout diversified audiences as businesses are able to add their logos, colors, and themes on their documents. Other than its dynamic watermarking and AWS data centers, SecureDocs further secures documents through its transport layer security, which uses a 256-bit symmetric encryption and 2048-bit authenticated key agreement that works as a team to encrypt passwords and top-secret documents. Subsequently, the multidimensional virtual data room also gives the green light for businesses to maintain easy and riskless identity management for organizations thanks to its single sign-on peripheral, which utilizes a SAML 2.0 standard.
As a result of this, companies will be adequate enough in smoothly signing into one central program such as Okta, OneLogin, and Microsoft Active Directory to access SecureDocs and other third-party business applications. Moreover, its SSO functionalities also let business administrators to fluently add or remove users from the data room as well as enforce or cultivate company-wide password policies, thereby, aggrandizing security. In a nutshell, SecureDocs eradicates the need for everyone to remember and supervise multiple passwords and wipe out wasted time on resetting passwords.
On a related note, SecureDocs is further strengthened by its multi-factor authentication which grants an effortless yet highly-effective protection against cybersecurity attacks. Supercharged by its SMS authentication, the heavy-duty virtual data room sends companies with a five-digit code SMS code on their phones every time they log in into their accounts. Alternatively, product users can also fall back on authentication applications such as Google Authenticator, which seamlessly integrates with SecureDocs for added security.
Upon the initial set-up, SecureDocs will generate a QR code that is scanned using Google Authenticator or any other authentication application in order to produce a one-time six-digit verification code. Sequentially, product users must enter the six-digit code together with their username and password so that they can bypass the login page. This method makes it more difficult for an outside party or someone with cruel intent to acquire access to vital company documents.
Furthermore, SecureDocs is likewise smartened up with a built-in electronic signature that makes it easier for companies to sign documents online and send it back to their clients or shareholders. Additionally, businesses can also download a copy of their data room without the need to contact support the moment a deal is completed. On top of that, the user-friendly corporate data room also comes with a 10-minute automatic setup that allows every organization to get up and running in less than no time.
SecureDocs is decked with a multitude of features that include two-factor authentication, audit trail reporting, audit logs, military-grade 256-bit encryption, granular access permissions, Amazon Web Services data centers, transport layer security, single sign-on with SAML 2.0, SMS authentication, quick search, dynamic watermarking, drag-and-drop user interface, and data room archiver. Along with that is its highly-touted automatic indexing component which plays a critical role in assisting business in organizing and sorting out a large volume of data and documents. Through automatic indexing, companies can classify information based on a number of conditions including user access, priority or its importance.
Moreover, its ability to handle unlimited users and provide unlimited storage is an added bonus for businesses who are constantly dealing with tons of data. In addition, SecureDocs also set a series of email notifications and alerts to inform businesses when a new document is added or when someone views that particular document. Besides that, the tried-and-tested cloud-based program can also be integrated with Fujitsu ScanSnap Scanner to make it more painless for everyone to scan documents while maintaining control of data.
Above all, SecureDocs is also gassed up with an auto-timeout feature, which automatically logs off users after 60 minutes of inactivity to prevent data leaks, hacks, and any forms of cybersecurity threats. Addedly, the all-around virtual data room also produces SOC 1, 2, and 3 reports to not only examine controls over financial reporting but also concentrate on pre-defined and standardized criteria for commands that are related to processing integrity, confidentiality, security, and the privacy of the system and information of the virtual data room. Rounding up the features of SecureDocs are unlimited page uploads, on-going upgrades, document migration and setup, drag-and-drop folders and documents, folder tree for easy navigation, permission-based user roles, data room migration, customizable data room, one-click archiving, bulk user invite, activity tracking, and time stamping.
SecureDocs is geared with a plethora of pricing options to choose from that include volume packages, three-month and the 12-month plans. Both the three-month and 12-month packages come with a 14-day free trial without any credit card commitment. Outlined below are features and prices of the said plans:
Three-month plan – $400 per data room monthly/billed quarterly
(Perfect for short-term projects such as M&A, divestments, and bankruptcy)
- Unlimited Data Storage
- Unlimited Users
- Electronic Signature
- Unlimited Support And Training
- Customizable Permissions
- Restrict User Actions
- Preview Permissions As Any User
- Bulk User Invite
- Audit Log Report
- Two-Factor Authentication
- One-Click Archiving
- Document Migration And Setup
- Branding: Logo And Unique URL
- Drag-And-Drop Uploading
- Dynamic Watermarking
- New Document Notifications
- Customizable Click Through NDA
- Fujitsu ScanSnap Integration
- 14-day free trial
12-Month Plan – $250 per data room monthly/billed annually
(For long-term projects and repeat use cases that include fundraising)
- All previous plan features
- 14-day free trial
- SAML 2.0/ Single Sign-On
Volume Packages – Quote-based (discounted/billed annually)
(For clients running multiple concurrent deals)
- All previous plan features
Pricing information for volume packages is available upon the request of the client. In addition, administrators may archive a copy of their data room for free. Likewise, SecureDocs can provide a DVD copy of a data room up to 20GB for $300. In addition, SecureDocs also sells additional electronic signature licenses for $1200 per year. Meanwhile, users who want to get a copy of their data room with more than 20GB of files may contact the vendor for an estimated pricing. SecureDocs accepts all major credit card providers including American Express, Mastercard, and Visa for three-month contracts and bank or wire transfers on annual plans.
Aside from the said pricing plans, the well-rounded virtual data room also offers discounts to non-profit organizations as well as referral partner program and SecureDocs LTR for companies who are looking for functionalities beyond a data room that safely signs, hoards, monitors, and reports on imperative contracts, IP portfolios, and other sensitive information. Addedly, Secure Docs also offers pricing bundles for multiple data rooms via quote basis. Contact SecureDocs today to find out more details about its multiple data room pricing packages and see if it fits your business’ needs.
SecureDocs, which is accessible in English, supports all major devices including Windows and Mac as well as over the web. The web-based virtual data room, which adopts annual subscription and quote-based pricing models, is most desirable for customer types that include small and medium businesses as well as large enterprises. It can also be deployed on cloud-hosted environments.
SecureDocs is bedizened with a customer-friendly technical support team that aims to deliver the greatest satisfaction to their clients. It extends businesses with email support, demonstrations, phone support, and a ticketing system for app-related problems and recommendations. In addition, product users can also bank on its blog for articles on audits, biotechnology, compliance, contract management, corporate document storage, data management, data security trends, deal management, document retention, due diligence, electronic signature, and exit strategy.
Other than that, SecureDocs is also dressed with helpful resources such as case studies, video tutorials, and white papers on The Non-Disclosure Agreement Review Checklist, Due Diligence Checklist, The CFO’s Definitive Guide To Document Retention, and Guide To Secure File Sharing. Furthermore, product purchasers can also rely on its instructive webinars on SecureDocs Virtual Data Room and Fujitsu ScanSnap Integration Overview, Financial Basics For Startups, and Market Validation for added help. Lastly, users can likewise subscribe to the SecureDocs website to receive email updates in real-time.