Accounting software solutions like Online Invoices makes online invoice and payment management a breeze. With businesses seeking easier and faster ways to manage their accounts, building invoicing solutions has become a trend.
Founded in 2012, Online Invoices specializes in invoicing, web application, accounting, expenses, time tracking, bookkeeping, billing, and more.
Online Invoices serves to remove some of the key pain points of running small businesses.
The accounting solution lets you create invoices and quotes on-the-go. It follows up on overdue payments automatically and tracks payments easily.
Since its birth, the platform has grown to include multi personnel access, multiple tax systems and currencies, and detailed reporting at the click of a button.
Online Invoices lets you invoice clients fast, receive and track payments online, and manage recurring invoices and subscriptions.
For the Online Invoices platform, we’ll provide a detailed understanding of the software, its features, benefits, and weaknesses.
Whether you are a small or medium-sized business owner, this resource will come in handy for you.
What is Online Invoices?
Online Invoices is a web-based solution that streamlines the way you monitor and manage your sales, track and receive payments, generate invoices, and more.
This invoicing solution is robust and allows you to calculate taxes and perform business accounting. The platform leverages detailed real-time reporting features to let you assess how your business is progressing.
With the Online Invoices’ advanced and basic capabilities and features, you can view your business activities at all levels at a glance.
The platform lets you see the strength of your business so you can follow up at any stage.
Online Invoices Suite comprises of three different sections. These sections are developed to handle specific areas and workflows of your business.
The Sales and Invoice Management System streamlines the creation of invoices, payments, and tracking of sales.
The Client Follow-Up and Management System helps you optimize your client communication. This module also gives you that distinct business advantage by leveraging transaction history.
The Invoice Management and Control section streamline your inventory management. Whether you’re at home, on holiday, on the road, or in the office, you can access your inventory and see what’s going on.
Pros of Using Online Invoices
Business owners are attracted to Online Invoices for its benefits. Let’s explore the major attraction points of this invoicing solution, shall we?
Automatic Invoice Generation
Online Invoices speeds up accounting processes by generating your invoices automatically. You can issue and print invoices or send them directly to your clients.
You don’t have to worry about tracking customers or tracing transactions. Online Invoices stores the history of each invoice like whether or not your client has read the mail, transaction date, and transaction time.
CRM and ERP Integration
This tool is the hallmark of Online Invoices. You can access impressive features because of the integration of core capabilities. This includes enterprise resource planning (ERP) and customer relationship management (CRM) systems. Here is a comprehensive invoicing solution at your fingertips.
Online Invoices does not only act as an online invoicing tool but also as an in-store billing platform.
Customer Profile Creation
Online Invoices lets you create profiles for your clients. You can add attachments and notes, update contact details, as well as their entire transactions with your business.
Free Sign Up
You don’t have to subscribe to a paid plan when using Online Invoices immediately. You can start with a free plan and the upgrade or cancel it at any time.
Insight To Customer Behavior
Customer behavior is essential to any business. What patterns do your customers follow? What are their tendencies? Online Invoices answers these questions and gives you an insight into the actions of your customers. With this data, you have the right edge to maintain and fully maximize long and fruitful relationships with your clients.
Keeping track of your inventory so you can issue invoices and estimates to your clients is necessary.
Online Invoices helps you track your inventory with full product details, barcodes, and images. Also, you can use the platform to send purchase orders to your suppliers, keeping your list loaded. At the same time, you can set permissions, add your employees, and view your inventory details wherever you are.
Managing your inventory without any hitch is now very possible.
Cons of Using Online Invoices
Even the best products have their flaws. Online Invoices isn’t immune to drawbacks. Now, let’s explore the disadvantages of this invoicing solution, shall we?
A major setback to Online Invoices is that it focuses more on serving small to medium-sized businesses. The software might not be able to handle the volume of capabilities needed by large enterprises.
Features of Online Invoices
Online Invoices is flexible and has rich features. It’s easy to create and send invoices.
Some of the features of Online Invoices include:
Pre-Filled Invoice Templates
You might have found it stressful to repeat the same steps when creating a new invoice. Well, Online Invoices has a “pre-filled invoice templates” feature that lets you load pre-set data into another invoice in one click. In just a few seconds, you can have an entirely different invoice ready for your client.
Saved Products And Items
Online Invoices lets you add any number of pre-set products and items with taxes, prices, descriptions, and more. You can select any of your items from your saved list to make the process faster and easier.
Email Templates lets you customize your emails to suit the appropriate type of client. You can attach your invoice and send your message in seconds.
You can preview your invoice on your screen before sending it to your client. This feature lets you edit the invoice before sending it or saving it.
With the Deposit Payment feature of Online Invoices, your clients can pay a deposit for an issued invoice, and make full payments later.
You can create a series of email templates as reminders, and set a pre-determined time for the system to send them. So instead of manually sending reminders to your clients for service renewals and payments, Online Invoices does it for you.
Terms & Conditions
This feature lets you upload a “Terms & Conditions” document that is automatically attached to your invoices. Clients will need to accept these terms as part of the payment process, placing you in a better position when collecting delayed payments.
If by any chance your Terms & Conditions vary with your products and services, you can upload appropriate documents for this. And, you can match each document to their products or services.
Once your client makes an online payment, Online Invoices automatically notifies you. This feature allows you to take professionally actions related to the business quickly.
You might need to send more than one document with your invoice or estimate, and this feature makes that possible. With a single click, you can attach an additional document to your invoice. A plus side to this is that the system saves documents relating to a particular invoice in a single place.
Multiple Tax Settings
Online Invoices lets you define the appropriate tax option for your invoice. While creating an invoice, you can select multiple tax options for different items. Coupled with Online Invoices’ report system, this feature lets you managed taxes when calculating annual, quarterly, or monthly returns.
Secure Online Payment
Using Online Invoices offers your clients the many gateway options for online payments. You can make easy and safe online transactions using either eWay, Authorize.net, Paymate, PayPal, or Stripe.
Your clients can also pay offline using direct bank deposits or by cheque. This system makes it easy to confirm payment and mark an invoice as paid.
Online Invoices lets you keep track of the history activities for each of your client. You can access individual estimates, invoices, sent emails, payments, and more. At the same time, you get an overview statement or report which you can send to your clients quickly.
The platform also has quick and advanced search tools that let you modify the needed details about your clients.
Online Invoices gives you the option of sending a secure online payment link with an invoice to your client. You clients can manage payments efficiently this way.
Having an Online Invoices account gives you a personalized URL that you can send to your clients automatically along with other details. Your clients will be able to access the software to see a list of their estimates, invoices, as well as a full statement.
SSL Security Encryption
Online Invoices uses Secure Socket Layer (SSL) technology to protect your data. This level of security uses both data encryption and server authentication which ensure that your data is safe and secure.
Automatic Reminders & Email Notification
You can create email templates easily with this feature. Each model can also be specific about the time it should be sent and in what situation. You can even generate confirmation emails or reminder emails to thank your clients or remind them about their subscriptions.
Multiple Currency support
The platform supports the use of various taxes and currencies. This feature lets you manage your invoicing for various remote suppliers and countries.
You can set the default currencies for individual clients, and the system will generate a separate report and statement about the currency used.
Online Invoices has a “Recurring Invoices” feature that makes it easy for you to track ongoing subscriptions. You can access previous payments and invoices, future invoices and when to send them, and any other documents you sent to a client.
With access to a full activity history, you can view payment patterns and manage any issues before they get out of hand.
Profit & Loss Report
In just a few steps, you can view your profit and loss report which gives you an insight into your expenses, revenue, and cash flow. You can decide to see your yearly, quarterly, or monthly report. The report gathers your income and expenses from the invoices to calculate your profit or loss.
This feature lets you track expenses added by your employees. You can know where your money comes from and where it’s going to.
Online Invoices offer four pricing plans from which you can choose. So, what is the pricing model for this invoicing solution? Well, we’re about to find out.
Well, from the name you already know this plan is free. With the free plan, you can send 15 invoices per month to 15 clients, seven subscriptions per month, 30 estimates per month with two invoice layouts. However, Online Invoices is referenced on your invoices and emails.
The price for the Silver plan goes for $9.95 per month. With this monthly plan, you get access to features like 300 clients, 300 invoices, 30 subscriptions, 120 estimates, 12 invoice layout, and Online Invoices is not referenced on your invoices and emails.
To add extra staff members as users, you will need to pay an additional $4.99.
The Gold plan goes for $19.95 per month. A monthly subscription lets you access 2500 clients, 1000 invoices, 50 subscriptions, 1000 estimates, and 30 invoice layouts. And just like the Silver plan, you need an additional $4.99 for each staff member you add as a user.
The Platinum plan is the highest pricing model of Online Invoices. The plan goes for $39.95, and with it, you get access to unlimited clients, invoices, subscriptions, estimates, and invoices. But, you still need an extra $4.99 for each member you add.
It’s easy for you to create and manage invoices using Online Invoices because:
- Online Invoices is web-based and supports Linux, Linux, Android, Mac, and iPhone/iPad
- Online Invoices customer base covers small and medium businesses and freelancers
- The pricing model adopted by Online Invoices includes a free plan
Contacting Online Invoices’ support is easy because of their excellent customer service. Just go directly to their contact page and fill the necessary details. They’ll respond in a matter of minutes and help you resolve your issues fast.
To Wrap It Up
Online Invoices is among the top invoicing solution out in the market today. The platform provides you with excellent tools to help you manage your invoices and clients efficiently.
The best part is, they have a free subscription plan, so you can sign up to test-drive it. However, to access the advanced features of Online Invoices, you will need to upgrade your plan.
Though it comes with its flaws, Online Invoices remains one of the best solutions for tracking sales, payments, and invoices.