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Full Microsoft Outlook Email Management Software Review – All you need to know about Microsoft Outlook

microsoft outlook

If you are looking for an email management software with multiple features, Microsoft Outlook might be just what you need.

Running a business requires utilizing several software products that improve efficiency, productivity, handle customer relations, and many more.

However, email management software offers a cost-efficient platform for automating email communication channel for a business; hence, incoming and outgoing emails can be organized to suit your business purpose.

Microsoft Outlook is one of the oldest email management software that which offers a platform for handling emails and process-oriented tasks.

What is Microsoft Outlook?

Microsoft Outlook is the email management software that is included in the Microsoft Suite which enables users to manage emails and communicate.

microsoft outlook email managementWith Microsoft Outlook, you get access to email platform, notebook, calendar, an address book, organizer, task manager, a web browser, and many more. This email management software is effective in engaging in email communications within a business environment.

Developed by the software giant-Microsoft Corporation, Microsoft Outlook is integrated with other Microsoft programs such as MS Excel, MS Word, MS Access, MS PowerPoint, MS OneNote, MS OneDrive, MS Publisher, and Skype in the Microsoft Office suite.

Unlike the Microsoft Outlook web version, Microsoft Outlook application software offers more in-depth features which virtually streamline the business process.


Microsoft Outlook is quite beneficial in a business environment due to its plethora of features. Here are some benefits of Microsoft Outlook email management software:

Low-cost price

With Microsoft Outlook, you get a corporate email platform with several tools at a small business price. However, you have to purchase the bundled MS Office suite which consists of several MS Office applications. Therefore, you can get to save cost by getting multiple business software solutions for the price of one.

Easy Collaboration

Microsoft Outlook enables team members to work in a collaborating atmosphere. Outlook has several tools which allow users to efficiently integrate cloud-based services with their Microsoft Outlook account. Virtual storage websites such as Google Drive and DropBox can be easily integrated into the outlook.

Since Microsoft Outlook is part of the full Microsoft Office suite, you can easily open office file formats such as DOC, XML and other file formats. This enables flexibility in teamwork as there is no need to convert file format and files retain original quality.

Highly Secured Platform

Microsoft Outlook email management software is a good platform for secure email communication. This software comes with a junk mail filtering that blocks spam emails, prevents ActiveX applets execution, blocks external contents, prevents executable attachments, by default. With Microsoft Outlook platform, you can be assured that your business emails and account is on a safe side.

Support for multiple email accounts

microsoft outlook email managementMicrosoft Outlook is a versatile tool which doesn’t limit you to a single email account, unlike other email management software. You can use multiple emails accounts with different protocols on this platform. For instance, you can manage IMAP, POP3, and Microsoft Exchange email accounts on the same profile.

Intuitive calendar

Microsoft Outlook comes with an intuitive calendar which makes it easy to update users concerning events and or scheduled appointments. This ensures that users don’t forget important schedules like flights and appointments.

Integration with other applications

Microsoft Outlook seamlessly integrates with several third-party applications such as PayPal, Evernote, Yelp, Boomerang, Jira, Wunderlist, etc; this makes it easy for a busy to consolidate other tools with Microsoft Outlook thereby having a robust system.

With Microsoft Outlook email management software, users can manage notes, finances, bookings, and many more while catering for specific business needs.


Unified inbox system

Microsoft Outlook comes with an efficient unified inbox system that handles both your incoming and outgoing emails. Meanwhile, you can add separate email accounts together on a single profile while Microsoft Outlook sorts them automatically in different folders.

Calendar Management

Microsoft Outlook comes with a calendar tool which enables users to create an appointment, get reminders, schedule meetings or tasks on daily, weekly, monthly, and even yearly basis. In addition, available meeting times can also be shared with other users in order to schedule future meetings with ease.

Integration with Microsoft Office

Microsoft Outlook integrates seamlessly with popular Microsoft Office suite programs such as MS Excel, MS Word, MS Access, MS PowerPoint, and Skype in the Microsoft Office suite.

This makes it easy for the user to share or work with MS office file attachments from the cloud or on their computer.

Search functionality

With Microsoft Outlook, you can search for keywords, people, emails, files, etc by using the search function. You can run searches across several Microsoft Outlook tools such as task, calendar, mail, etc. This email management software also saves time while searching by prompting recent search queries.


microsoft outlook email managementThis email management software makes it possible to create groups for a team or a bunch of employees. The team members can collaborate and also engage in real-time voice/video calls by using Skype. Also, business files, notes, and calendar can be shared within the group to boost the team chemistry.

Cloud integration

Microsoft OneDrive is a cloud service from the Microsoft Office suites which integrates with Microsoft Outlook. This application enables Microsoft Outlook users to easily upload and share files from OneDrive within the Outlook platform.

Data Backup

Microsoft Outlook makes it possible to backup all your emails, attachments, folders, and many more most especially when they contain sensitive information. This email management software enables users to manually or automatically create an archive of your Outlook data in either OST or PST file formats.

Electronic Signature

With Microsoft Outlook, you can create more than one personalized signatures for each email messages. You can insert text, picture, hyperlink, electronic business card, an image of your handwritten signature, logo, etc to make the personalized signature.

Additionally, you can set up the signatures to be automatically appended to all outgoing emails or you can add the signature manually for each email.

Contact Management

Microsoft Outlook enables users to find and store contact information, such as names, telephone numbers, address, photos, etc.

You can easily manage saved contacts information automatically in order to build a list or to create a group. Also, you can import contacts from email messages and insert photos for contacts manually as well.

Mobile Applications

Microsoft Outlook email management software also comes with compatible mobile applications. The mobile versions are also functions well like the web and desktop versions giving similar features on a lesser scale.

Meanwhile, the mobile versions are optimized for iOS, Android, and Windows devices. Therefore, users can access their email management software while on-the-go.

Other Microsoft Outlook features include:

  • Communication management
  • File management
  • Built-In Skype
  • Email scheduling
  • User management
  • Travel & Flight Itineraries
  • Document Sharing
  • Integrated Apps & Services
  • Offline Access
  • Contact database
  • Professional Formatting
  • Advanced Font Options
  • Filtered views
  • Navigation bar
  • Social connectors
  • Email templates
  • Template management
  • Colour Themes


microsoft outlook email managementYou can purchase the Outlook Premium bundled with regular Microsoft Office 365 applications such as MS Excel, MS Word, MS Access, MS PowerPoint, MS OneNote, MS OneDrive, MS Publisher, and Skype.

Office 365 Personal – $6.99/month or $69.99/year

  • Ad-Free Inbox
  • Advanced Threat Protection
  • Premium Customer Support
  • 1TB OneDrive Cloud Storage
  • Outlook 2016 with Offline Email Access

Office 365 Home – $9.99/month or $99.99/year

  • Ad-Free Inbox
  • Advanced Threat Protection
  • Premium Customer Support
  • 1TB OneDrive Cloud Storage
  • Outlook 2016 with Offline Email Access
  • Benefits Sharing with up to 5 Persons

Note: The premium package comes with a 1-month free trial which you can cancel anytime, although a credit card is required.

Technical details

Supported Devices

Microsoft outlook supports a wide range of devices. Microsoft Outlook can be accessed via the web. The desktop application version is also downloadable on Windows and Mac PCs. In addition, Microsoft Outlook comes with mobile compatible operating system versions such as Android, Windows Mobile for Windows device users, and iOS version as well for iPhone and iPad users.

Language Support

Microsoft Outlook’s default language is English language but also supports other languages namely such as Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian.

Pricing Model

Microsoft Outlook supports annual payment and the one-time payment. However, there are several Microsoft Office 365 package available which comes with Microsoft Outlook.

Customer Types

Microsoft Outlook customers cater to the needs of several customers most especially freelancers, small business, mid-size business, large enterprises, NGOs, public administrations.


Microsoft Outlook is hosted on the cloud for the web-based version. While other versions such as desktop version and the mobile versions can be installed on the devices respectively.


Microsoft Outlook integrates with Office 365 (i.e. the Microsoft Office suite), Yelp, Evernote, Tilkee, App in the Air, Wunderlist, Uber Ride Reminder, Boomerang, Mr. Post Email Inspector, Giphy, Bing Nearby, Enadoc, Send Anywhere ,Dropbox, Zendesk, FindTime, FindRoom, Beyond Encryption, PayPal, DocuSigned, MeisterTask for Outlook, Salesforce Lightning, HubSpot Sales, Emojis, Jira, Clearbit Connect, Yesware Email Tracking, Trello, Clio, Wrike, XING, MeisterTask, Concur Expense, BombBomb, TeamViewer, Visual Studio, KMailPrint, Nimble CRM, Zoho CRM, and many more.

Support details

There are various customer support options available for Microsoft Outlook users. For example, the email support is available for users to lodge complaints. Also, there is also telephone support for Microsoft which offers 24/7 availability.

Users can also create a ticket depending on the problem encountered while using Microsoft Outlook email management software.

Microsoft Outlook offers other support options such as FAQs, forum, knowledge base, and video tutorials.

Lastly, Microsoft Outlook also has an active online community which addresses several technical issues the user may encounter on Microsoft Outlook with practical solutions.