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Full Mavenlink Project Portfolio Management Software Review – All you need to know about Mavenlink


Do you need a cloud-based project portfolio management software for your service-delivery business? Mavenlink provides you with a centralized platform for automating your project management activities.

In the business world, there is zero tolerance for time wasting most especially in service delivery business organizations. Moreover, every service business organization are inclined to deliver premium quality product and services without delay.

On the other hand, businesses experience several challenges in project management associated with resources, control, visibility, monitoring, and successful execution of business projects. For instance, service delivery business experiences issues connected with scheduling, reporting, task assignment, etc most especially businesses that utilizes redundant project management techniques.

Nevertheless, digital tools allow businesses to streamline their business operations most especially their project management aspect, which is a focal point of every business. Therefore, by implementing a digital solution, businesses can expect an increase in their overall business growth, profitability as well as the successful execution of their projects.

Project portfolio management software, on the other hand, is a digital solution which assists project managers or administrators to streamline their entire project management activities. While there are multiple PPM software available on the market today, it is essential to utilize a PPM software that facilitates comprehensive functionalities which is applicable to all business aspects for an all-inclusive enhancement.

Mavenlink is one of the few available tools that provides users with a hub of multiple functionalities which enables businesses to simplify both their internal and external business operations. By implementing Mavenlink, businesses can digitalize their workplace environment thereby increasing their viability and overall efficiency without hassles.

What is Mavenlink?

Mavenlink is a cloud-based project portfolio management software that assists businesses to automate their internal and external project management activities. It is a business automation software which provides businesses with control, visibility and capability over their project portfolio.

mavenlinkWith thousands of users in more than 80 countries worldwide, Mavenlink project portfolio management software combines the functionalities of both project management and business management on its centralized platform. It is an all-inclusive project portfolio management software which allows users to schedule, plan, manage and execute business projects effectively.

In addition, Mavenlink comes with a series of advanced functionalities which facilitates task management, collaboration, document management, time & expense tracking, invoice management, accounting, resource management, and more. Unlike other project portfolio management software, Mavenlink is applicable to all kinds of businesses most especially service delivery businesses.

Furthermore, Mavenlink allows businesses to host multiple team members or employees on its unified platform in order to facilitate collaboration on a project. Besides that, this project portfolio management software incorporates Gantt chart tool which provides project managers with real-time visibility over their project portfolio.

On the Mavenlink platform, project managers or administrators can create new tasks which can be assigned to a specific person or a specified group of people across the organization. Also, Mavenlink allows the specified team members to be assigned with a particular subtask under another team member’s assigned task most especially in a group.

Besides that, Mavenlink project portfolio management software seamlessly integrates with several third-party solutions such as Microsoft Dynamics AX, PayPal, Google Calendar, QuickBooks, FinancialForce ERP, Slack, Gmail, Zapier, and more. Also, Mavenlink comes with an available API which facilitates custom software integrations. Nevertheless, Mavenlink has a Google Chrome plugin which allows users to handle their project management tasks.

By implementing a project portfolio management software such as Mavenlink, businesses can improve their overall efficiency as well as viability by eliminating constraints associated with project management.

Benefits of Mavenlink Project Portfolio Management Software


With Mavenlink, you can bring your entire staff roster on the centralized platform in order to enhance your project management activities. Besides that, Mavenlink comes with efficient tools which simplify open and personal communication among team members across the organization. This, in turn, leads to the equal participation of all team members in project management tasks which facilitates the increase in team chemistry.


Mavenlink is a cloud-hosted platform which facilitates project management. Besides that, users can access the platform from any location in the world via the web. Users can easily access the platform from their desktop or mobile such as Windows, Mac, iOS, Android or other web-based devices. Therefore, you can access your project portfolio from any location in the world whether on-site or off-site.

Ease of Use

Unlike other project portfolio management software, Mavenlink comes with a simplified platform which allows you to easily identify its tools and features. With the easy-to-use user interface, you can easily identify its menus available on the sleek designed layout and then carry out project-related tasks on the platform.

Service Automation

Mavenlink is reputable for its applicable use as a business automation tool most especially by service delivery business users. Besides that, this project portfolio management software comes with effective tools which allow you to manage projects, documents, resources, etc. on its integrated platform. Nevertheless, Mavenlink eliminates the need for utilizing redundant project management methodologies across your organization.

Customer Service and Support

Mavenlink is reputable for its responsive service support team ready to attend to your inquiries 24/7. For instance, you can reach their dedicated support team via email, phone or live chat. Also, Mavenlink provides you with video tutorials which allows you to familiarize with the platform thereby ensuring a faster learning curve.

Key Features of Mavenlink Project Portfolio Management Software

Real-time Updates

If you want to get real-time updates concerning all activities which occur on the platform, Mavenlink can make that happen. Besides, this project portfolio management software provides you with instant notifications on events as they occur in real-time on the platform. For instance, Mavenlink notifies you whenever conversations are tagged with your name.

Project Management

mavenlinkMavenlink comes with a myriad of project templates which can be customized for project planning purpose. With any of the project templates, project managers can kickstart new projects which can be populated with actionable tasks for the organization. Besides that, this project portfolio management software allows the project managers to add a new project, add task manually to the project, add a due date, assign a task to specified team members, close project after execution, etc.

In addition, Mavenlink project portfolio management software allows the project manager or team administrator to view all projects across the organization via the global feed. Also, individual users can view their individual projects in the project feed.

Time & Expense Tracking

mavenlinkMavenlink provides you with complete control over your project automation task through its time & expense tracking tool. With the time tracking tool, project managers can monitor employees by tracking the time they spent on assigned tasks which are then used for compiling the billable hour. In addition, users can add, monitor, update and manage their expense entries in relation to specified projects.

Team Collaboration

One of the core features of Mavenlink project portfolio management software is the collaboration feature. Besides that, Mavenlink allows businesses to bring multiple team members on the virtual platform which prioritizes communication as well as collaboration. For instance, Mavenlink offers the ‘Activity Stream’ functionality which allows you to monitor occurring events on the platform. Also, Mavenlink allows you to upload your project-related files in the Activity Stream module, attach digital files from Google Drive.

Nevertheless, Mavenlink project portfolio management software eliminates the need for utilizing disparate communication channels in order to streamline communication across your organization.

Task Management

With Mavenlink, project managers can assign multiple tasks across the organization through its drag-and-drop prioritization tool. With this tool, you can order/re-order project tasks based on their importance level or in order of due dates. Besides that, you can create, update, assign, manage or close task related to disparate projects on the platform.

In addition, this project portfolio management software comes with a ‘Task Tracker’ tab which allows you to view tasks under each project across the organization. Furthermore, you can create tasks or subtasks with identifiable tags and due dates for easy identification and sorting process. Also, Mavenlink seamlessly integrates with Google Tasks which allows you to synchronize your tasks for easy management.

Business Insights

Mavenlink comes with business insights tool which allows you to track and monitor your business growth and development associated with entered data on the platform. In addition, this project portfolio management software comes with several customizable report templates which can be utilized for generating a personalized report for organization-based usage.

Advanced Search

Mavenlink project portfolio management software incorporates a keyword-based search function which allows you to easily locate stored filed on its unified platform. With the advanced search tool, you can search for all uploaded files whether assigned or unassigned.

Customizable Branding

Businesses can personalize the user interface of the Mavenlink platform for their company usage through the custom branding tool. With this tool, you can customize the company dashboard view with custom colours, logo, catchphrase or other on-brand elements. This ensures that businesses can imitate their branding standards on the Mavenlink platform.

Third-party Integrations

Mavenlink project portfolio management software provides users with an API which facilitates custom integrations; therefore, businesses can create a new application or modify their existing software solution which Mavenlink-based functionality and on-platform data.

In addition, Mavenlink seamlessly integrates with several software applications, some of which includes Microsoft Dynamics AX, PayPal, Google Calendar, QuickBooks, FinancialForce ERP, Slack, Gmail, Zapier, and more.

Other important Mavenlink project portfolio management software features include:

  • Timesheets
  • Timer
  • Resource Management
  • Resource allocation
  • Real-time analytics
  • Project estimating
  • Project Accounting
  • Progress tracking
  • Progress reports
  • Profitability analysis
  • Prioritizing
  • Planning tools
  • Performance reports
  • Multiple projects
  • Multiple billing rates
  • Mavenlink API
  • Invoicing
  • Gantt charts
  • Forecasting
  • Financial reports
  • File sharing
  • Estimating
  • Drag & drop interface
  • Design management
  • Custom fields
  • CRM integration
  • Critical path
  • Collaborative workspace
  • Collaborative review
  • Business intelligence
  • Budgeting and forecasting
  • Ad hoc reporting


mavenlinkMavenlink is an applicable project portfolio management software for business organizations of all sizes. Besides that, Mavenlink offers 4 pricing packages which reflect the basic needs and requirements of prospective enterprise users.

Here are the pricing plans for Mavenlink project portfolio management software:

Teams – $19/month when paid annually

  • Up to five users
  • 10 GB storage
  • Personalized dashboard
  • Dedicated project workspace
  • Social network-style activity stream
  • File sharing
  • Google Drive integration
  • Private and public messages
  • User management
  • Task management
  • Task dependencies, Gantt charts, and critical path analysis
  • Project plan templates
  • Mobile application
  • Customer support (training video library, 24/7 live support, and knowledge base)
  • Custom branding

Professional –$39/user/month when paid annually

  • All features of the Teams plan, plus:
  • 50GB storage
  • Change request management
  • Project accounting features

Premier – Custom pricing

  • All features of the Professional Plan, plus:
  • 100GB storage
  • Portfolio management
  • Project baseline and variance analysis
  • Project and job costs calculations
  • Resource planning features
  • Real-time business analytics
  • Custom Integrations
  • Custom fields

Enterprise – Custom pricing

  • All features of the Premier Plan, plus:
  • 1TB storage
  • Business insights
  • Service level agreement (SLA)
  • Single sign-on functionality


Mavenlink also offers Premier and Enterprise plan users with optional services, such as advanced integrations, software implementation, and project proofs upload.

Also, Mavenlink offers a free trial for prospective users to test out its basic features prior to subscription.

Technical Details

Supported devices: Any web-enabled devices, Linux, Windows, Mac, iPhone/iPad, Android

Locations serviced: Sweden, Australia, Brazil, Asia, United States, India, Latin America, Middle-East, Canada, Europe, Germany, Mexico, United Kingdom, and Africa,

Pricing model: Quota-based, Monthly payment

Supported Language: English

Customer Types: Professional users, Non-Profits, NGOs, Large Enterprises, Small Business, Medium Business, Educational Institute

Popular Integrations: Expensify, G Suite, Google Drive, JIRA Software, Salesforce Sales Cloud, SAP Concur, Xero, Zendesk, NetSuite, PayPal, QuickBooks, QuickBooks Online, Sage Intacct

API Availability: Yes, Mavenlink comes with an available web API for use

Deployment: Cloud Hosted

Support Details

Mavenlink project portfolio management software offers the following after-sales support:

  • Email Support: info@mavenlink.com
  • Phone Support:
  • +1 949 336 7610
  • +1 800 860 9544
  • Online Support
  • Blog
  • Knowledgebase
  • Video Tutorials
  • Social Media: Facebook, Twitter, Google Plus, LinkedIn