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Full Maintimizer Maintenance Management Software – CMMS Review – All You Need to Know About Maintimizer


What is Maintimizer?

Maintimizer is a computerized maintenance management system or CMMS. It is an all-around tool to support businesses in effectively managing equipment and business maintenance as well as equipment inventories. The software has many other useful features such as data and trend analysis to help companies make better decisions based on acquired maintenance data.

Maintimizer Web Edition is the company’s web-based maintenance management system that can be accessed remotely on any computer. It has all the necessary maintenance management features to assist companies in handling maintenance tasks, including administrative and reporting tasks.

Maintimizer Blackbox2 is a specific software equipment dedicated to equipment, asset, and facility management. It targets smaller businesses and organizations with generally smaller operations compared to larger companies. It is more affordable compared to other CMMS software and is budget-friendly for even the smallest businesses. The box does not require any IT management and is generally low-maintenance compared to other available management solutions.



Maintimizer Online Edition is the company’s SaaS solution for businesses of different sizes. Along with the software subscription, they offer online training modules and on-site training to help businesses maximize the use of their software.

The company also offers Mobile Maintimizer, a mobile application to allow users to take their maintenance management with them on the go. It works a wireless interface for your software’s database so that you can access it anywhere, anytime. Users can perform most tasks and update all information in real time so that they always stay on top of their tasks. Mobile Maintimizer is perfect for employees who do regular fieldwork and perform tasks in remote locations without access to a computer. It allows them to make updates on tasks performed, inventories, work orders, and more.

The company also offers other add-on modules to cater to specialized business needs. Maintimizer is highly regarded as one of the top CMMS solutions available, and one of the most competitive in terms of pricing and software support. The software’ users report increased revenue and improved business operations.

Maintimizer Benefits

Maintenance Management

Many businesses overlook maintenance management which results in major breakdowns. It is inconvenient and unpleasant to deal with machine breakdowns or poor machine performance, especially when a business is unprepared for them. These incidents also often result in manpower downtime, revenue loss, and customer dissatisfaction. Maintimizer is an effective solution to managing all kinds of maintenance tasks and related jobs. It simplifies managing inventories, purchase orders, work orders and more. It aims to help businesses solve maintenance management issues to avoid unexpected equipment breakdowns and similar incidents.

Cost Savings

Preventive maintenance is done by many businesses to avoid a loss of income and maintain a good reputation. When a machine breaks down or performs poorly, it affects many other aspects of the business, and it will often cost more to remediate the problem than the preventive maintenance that would have prevented it. Maintimizer helps businesses prevent damaging incidents from occurring and in turn save businesses from the unnecessary costs associated with them. The software company claims that users will get their return on investment from the software in as early as 6 months.

Hassle Free Investment

Maintimizer is a hassle-free investment for companies and businesses because it is a subscription-based, web-based software. Rather than having a maintenance management system framework installed on your company’s personal server, the software company handles all the technical troubleshooting, updating, and software maintenance associated with non-web-based applications. The only things needed to run the software are the internet and a computer.

Improved Customer Satisfaction

Maintimizer helps improve customer satisfaction by ensuring that business operations run smoothly and by minimizing chances of equipment failure. The software helps keep preventive maintenance schedules on track and inventories in stock. Improved customer satisfaction translates to better marketing and more revenue.

Fully Customizable

The software is fully customizable and can be used by businesses in any industry. Its interface can be customized according to business needs. There are organized modules that can be tweaked depending on the user’s needs and frequently performed tasks.


Data Security

Data security is an important factor when choosing the correct software. Computerized maintenance management solutions deal with highly sensitive data in the form of equipment performance, manufacturer details, and overall process operations. Maintimizer has measures in place dedicated to data security. It guarantees that user data and sensitive company information are protected from leaks and internet hacking. The software developers incorporated world-class security measures to the software and continuously release software updates to ensure the software is equipped with the latest software protection.

Improved Productivity and Performance

Matinimizer improves employee productivity and equipment performance through effective maintenance management solutions. Employees can focus on other tasks because the software streamlines most administrative tasks related to maintenance management. Through continuous and effective preventive maintenance, equipment performance also improves, which in turn improves overall business operations.

Remote Management Capabilities

The company has a dedicated mobile application to make maintenance management and administrative tasks more accessible. Most of their competitors only offer desktop maintenance management software which limits what employees can do based on their location. Maintimizer has taken note of this problem and develop an app to allow users to access the software anytime and anywhere.

Simplified Interface

Maintimizer boasts itself on being easy to learn and easy to use. It has a centralized dashboard made up of several modules. These modules are segregated based on related tasks and allow users to access all the needed tools in one place. The software’s interface is also simplified so that users who are used to browsing the web will feel comfortable in using it since is designed in a similar fashion.


Maintimizer Features

Asset and Inventory Management

Maintimizer lets users keep track of their assets and equipment. It compiles the assets and inventories of businesses in on one place for easy access and better management. Assets and inventories can be segregated accordingly depending on the business’s needs.

Organized Modules

It has organized modules for frequent maintenance tasks. There are modules on the work order, preventive maintenance and equipment, timecard, inventory, utility, help function, and purchase order. The software makes these functions easy to access by displaying related tools on each page.

Schedule Workup

Maintimizer has a weekly schedule workup page that displays all upcoming work orders at a glance. This feature makes it easy for users to keep track of schedules tasks to ensure that no important work orders or jobs are missed. This function also makes it easy to manage resources based on scheduled activities.

Preset Reports

The software also has preset reports to serve different purposes such as scheduled maintenance reports, cost reports, failure analysis, etc. These reports make it easier to document and manage tasks. Users can choose an applicable preset report and input the corresponding details to archive reports quickly.

Trend and Data Analysis

It also has tools used to analyze trends from data obtained from various reports and stock inventory. The software is capable of compiling reported data and turning them into readable trends to assist in better decision making. Trend and data analysis can also be used to estimate equipment and operation cost.

Backlog Reviews

Maintimizer keeps track of backlogs and overdue tasks to remind users of what still needs to be done. They are notified if a maintenance schedule is missed or if there are inventories backlogs that still need to be accomplished. Users can easily review all current backlogs to get them back on track.


Failure Analysis

Failure analysis is an important feature to have for any maintenance management software. It helps the user analyze the root cause of a machine’s or a piece of equipment’s failure. Failure analysis reports prevent companies from repeating incident of a similar kind by pinpointing the cause for failure so that users can find appropriate solutions.

Vendor and Purchasing Module

Maintimizer has a vendor and purchasing module to speed up the process of purchasing equipment and frequently bought items from vendors. It lets users keep vendor and purchase details for all equipment under one module to make the transaction easier.

Automatic Update

Maintimizer has an automatic update feature to make the software’s maintenance hassle-free. It has an automatic system diagnostic tool to streamline software updates and prevent system downtime. The feature lets users keep their database clean and speeds technical assistance when necessary.


It has a timecard feature that keeps track of employee log-in times and logged preventive maintenance operations. This feature makes it easier to keep track of manpower and resources spend on specific maintenance tasks and track costs. Timecard data can also be incorporated with the software’s data and trend analysis feature to translate timecard data into useful and analyzed information.

Auto-Audit Log

The software also has an automatic audit feature to ensure that businesses do not lose current assets and inventoried equipment. Users can audit equipment in and equipment out in near real-time. This prevents businesses from losing money because of lost equipment and consumable items.



Maintimizer offers different plans to cater to businesses with different needs. The Maintimizer Online Edition’s packages that cover light to heavy maintenance needs are:

Silver – $195 startup fee + $35/month

  • Maximum of 3 named users
  • 1 2-hour web training on software
  • On-site training available

Gold – $395 startup fee + $60/month

  • Maximum of 5 named users
  • Unlimited work requestors
  • 2 2-hour web training on software
  • On-site training available
  • View-only license available

Platinum – $795 + $99/month

  • 3-6 concurrent users
  • Unlimited work requestors
  • 3 2-hour web training on software
  • Included Mobile Maintimizer Pro
  • On-site training available
  • Utility module access

The packages are scaled for businesses that need light maintenance management to businesses with heavy maintenance management needs. For businesses that deal primarily with machinery and rely on equipment for their daily operations, the software’s Platinum package is best. For small businesses with a couple of equipment and mechanical asses, their Silver package is recommended. The Gold package is best for medium-sized companies with light to moderate maintenance needs.


Technical Details

Maintimizer is developed by Aschom Technologies who have offices in the US and UK. It is a web-based software which means that it can be accessed by anyone with log-in details and on any computer with internet service. It works on Windows, Mac, iOS, Android, and web-based operating systems. The system requirements to run the software are:

  • Intel Pentium IV 2GHz or better, 512MB RAM Minimum, 10MB Free Disk Space
  • Windows XP Professional, Windows 7 or Windows 8
  • Microsoft Internet Explorer 6.0, 8.0, 9.0 and 10.0, Chrome v28.0, Firefox 3.6.9, Safari 5 or higher
  • Microsoft Office 2000 or better
  • Adobe Reader 7.0 or better

For Network installation, the requirements are:

Database Server (dedicated server recommended)

  • Intel Pentium IV 2.0GHz or better, 2GB RAM (1GB Free Minimum), 20GB Free Disk Space
  • Windows 2003, 2008, 2008 R2, 2012 Server (64-Bit Operating System is now Supported)
  • Microsoft SQL Server 2005, 2012 using the default SQL Collation


  • SQL Administrative Tools installed

Web Server (dedicated server recommended)

  • Intel Pentium IV 2.0 GHz or better, 2GB RAM (1GB Free Minimum), 20GB Disk Space
  • Windows 2003, 2008, 2008 R2, 2012 Server (64-Bit Operating System is now Supported)
  • Microsoft Internet Information Service (IIS) 5.0 – 7.0
  • Microsoft.NET Framework 2.0
  • Microsoft Internet Explorer 6.0, 8.0, 9.0 and 10.0, Chrome v28.0, Firefox 3.6.9, Safari 5 or higher
  • Microsoft Office 2000 or better is required for printing Word and Excel documents.
  • Adobe Reader 7.0 or better



Support Details

Maintimizer has a dedicated support team available 24/7 through email and phone support. The company offers on-site and online training to new users. The software also comes with a  built-in auto diagnostic tool to ensure that it is always up-to-date and to make system troubleshooting easier. The company’s contact details are:

Ashcom Technologies, Inc. Headquarters

3917 Research Park Drive, Suite B4

Ann Arbor, MI 48108, USA

Phone: +1-800-366-0793 or

outside the US +1-734-665-1780


Ashcom Technologies, Inc. UK Offices

The Enterprise Centre, Wellesbourne

Warwick, CV35 9EF UK

Phone: +44 (0)1926-678-182


60 Windsor Avenue

London SW19 2RR UK

Phone: +44 (0)20-3000-2667