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Full MailParser Email Management Software Review – All you need to know about MailParser


Are you looking for a top email management software for parsing incoming emails? Look no further with Mailparser!

Communication is an essential aspect in our personal lives as well as business. On the other hand, sending and receiving emails means a lot to the average internet user.

According to Statista, approximately 269 billion emails were sent and received each day in 2017; also, the figure is expected to increase to over 333 billion daily mails in 2022.


In the internet world today, email management software is being utilized by businesses for managing high volumes of email so as to save time and maximize productivity.

Email management software allows employees to organize, prioritize, filter, customize, and send/receive emails without technical glitches. It also enables the full automation of business processes as far as email is concerned.

One of the trending email management software in the internet world right now is Mailparser, which offers diverse email management solution to help businesses to manage their email activity.

In this post, we will take a look at Mailparser, and why it is one of the best email management software.

What is Mailparser.io?

Mailparser is an email management software that automates email processing and workflow automation SaaS for small and medium-size businesses.

Founded by Moritz Dausinger in 2013, Mailparser has rapidly grown and emerged into a giant with their email management solutions.

Mailparser utilizes a unique automated email management system to manage your emails. This is made possible through its several tools which allow users to extract data from incoming emails and attachments.

Mailparser has a built-in file converter which converts incoming emails to data format such as CSV file format, which can be accessed on major email clients.

This email management software can pull text from attachments within incoming emails. In addition, Mailparser can read data from Excel Spreadsheets, CSV, TXT PDF, XML, and PDF files.

Also, Mailparser makes use of different automated mechanisms to transfer parsed data to spreadsheets programs such as Google Sheets and Excel. In addition, parsed data can also be moved to various CRM and other third-party APIs.

Its features are automated and reduce the stress of manual data entry. Also, files are encrypted in order to prevent email leaks.

Meanwhile, its data storage feature enables business owners to record, track and modify data from incoming emails, contacts, and email attachments. Also, business orders, receipts, order information, and other details within incoming emails can be extracted with Mailparser.

The email management software integrates with other web services such as mailing list, CRM, custom web script, etc by using HTTP webhooks.

Benefits of MailParser

Mailparser is more than an email management software; it helps small and medium-size business to advance on communication with clients and within the workforce. Besides, it increases productivity while the business can focus more on implementing client feedback and improving customer experience.

Below are some of the benefits your business can gain from Mailparser:

Automated inbox system

mailparserOne unique aspect of Mailparser is the option to create filters, this is very important as you can ensure certain rules are followed when it comes to processing inboxes.

When filters are created, Mailparser reads incoming inbox via the filter and sends the corresponding emails to a specific source folder which can be downloaded and stored for reference purposes.

This makes it easy to categorize incoming emails into predefined folders. Therefore, businesses can group incoming emails according to preferences.

Easy usage

Mailparser helps users to perform various types of email function, starting from customization of parsing templates. The software provides a tutorial guide which explains what you need to know when setting up your preferences.

This email management software also automatically integrates with web browser after subscription; this eliminates the need for any long installation processes. The user interface is easy to use and setting parsing rules can be done without complex computer knowledge.

Improved productivity

One important aspect of every business is balancing the books and this email data processing software helps to achieve just that.

Mailparser can be used to parse customer’s orders, receipts, and other important logs. This can then be downloaded and inputted into appropriate accounting application for record keeping.

Therefore, employees can focus more on other aspects of the business thereby increasing revenue.

Enhanced email marketing

One of the effective ways of getting new clients or buyers is via email marketing. Mailparser excels in this field as users can set filters and instructions concerning the type of emails entering your inbox.

Since a business may be receiving hundreds of emails daily, the automated features ensure that you spend less time in collating data. The collated data given by Mailparser can be downloaded into the appropriate file format and exported to automated marketing software.

This enables efficient and targeted marketing which can help convert potential customers to clients for your product or services.

Flexibility and security

Mailparser makes email management easy and it delivers on its promise as you can perform unique procedures. For instance, Mailparser can extract files from an email and automatically update this file to your spreadsheet database.

Users can also reply to tons of emails at a go and store email attachments on the software cloud. The sales force option also enables easy integration of e-commerce plugins to the software and when harnessed properly can lead to sale boosts for your business.

Easy integration

The email client also enables seamless integration of various file formats. With Mailparser, files formats from popular spreadsheet applications such as MS Excel and Google Spreadsheet can be easily import or export.

In addition, Mailparser supports a wide range of document files which can be configured and customized before exporting to a database storage or cloud-based storage.

The email management software reduces the need for developers when trying to implement orders for lead generation vendors. Mailparser allows users to set up filters and template instructions for individual vendors.

This enables businesses to easily scale up in processes without having to incur extra costs.

Customization option

mailparserMailparser boasts of fully automated service technology which extracts raw data files and arranges it into customizable templates.

These templates can then be exported to several web-based applications depending on the file formats that are compatible with each individual application. The parsed data can be downloaded into different formats such as CSV, XML, EXCEL and other supported formats.

Meanwhile, there are also lots of existing templates which can be used for various situations. This email management software makes it possible to create an entirely new template or edit the existing ones for email parsing according to preferred settings.

Also, Mailparser email management software enables the maximum degree of flexibility concerning users’ data. Also, it gives access to different parts of an email from the body, subject, and sender’s information; this can be used to form a list of specific information on the spreadsheet file.


Mailparser comes with many features which makes it one of the most extensive email management software available. However, here are a few features of Mailparser as indicated by users of this email management software:

Email parser

This feature allows the extraction of data from incoming emails. Prior to receiving emails, the email parser can be configured to in order to extract explicit data fields from incoming emails. This enables the conversion of an unstructured email into Mailparser data format.

Email filter

Mailparser also processes email automatically by organizing it according to specified criteria. This makes it easy to categorize emails into predefined folders; for instance, a business can easily filter incoming emails from both clients and bank into distinct separate folders.

File attachment parsing

Also, Mailparser enables the extraction of information from email attachments files such as PDF, Excel, and document files. Therefore, information such as address, phone numbers, names, order receipts, shipping notices, etc can be extracted for lead generation.


Multiple languages options and emails can be arranged into different templates. The template can then be set for each email structure, and then used for future emails. This helps in sending future emails without the need to define new rules for the email parsing.

In addition, this email management software has pre-made templates for popular platform emails such as eBay, Amazon, Shopify, WooCommerce, Zillow, etc. This enables easy setup since the data to be extracted has predefined rules.

Cloud storage

Mailparser makes it possible to store parsed data in different file formats such as CSV, XML, JSON, and XLS. In addition, you can save parsed data such as PDF attachments to your Google Drive account, Box, Dropbox, or via webhook.

Integration with multiple third-party vendors

Mailparser is compatible with several 3rd party vendors making it scalable and extensible. It is very easy to set up an inbox for a new lead provider platform with unique parsing rules.

Mailparser enables a business to advance their workforce without hiring additional developer; the usage of its 3rd party vendors requires no coding.

Mailparser works seamlessly with popular platforms such as Facebook, Gmail, Twilio, eBay, Amazon, WooCommerce, Zillow, Shopify, MailChimp, etc.



Mailparser has four different pricing packages which differ in the number of features available.

However, these packages have some things in common such as attachment processing, unlimited file downloads, unlimited alias addresses, unlimited integrations, unlimited parsing rules, and much more.

In addition, during the 14 days free trial period you would be entitled to all the features peculiar to the plan you choose. Also, you can decide whether to purchase the selected package or another package.

Here are the four pricing packages for Mailparser:


  • Emails: 400 Emails / Month
  • Inbox: 10 Inboxes
  • Cost: $25 / month


  • Emails: 2000 Emails / Month
  • Inbox: 30 Inboxes
  • Cost: $50 / month


  • Emails: 10000 Emails / Month
  • Inbox: 100 Inboxes
  • Cost: $200 / month


  • Emails: Unlimited Emails / Month
  • Inbox: Unlimited Inboxes
  • Cost: Request a quote

Note: A 14 days free trial is available for each package; hence, you can get started here. On the other hand, you can choose whether to be billed monthly or annually.

Technical details

Supported devices: Web-based, Windows, Android, Mac, iPhone/iPad.

Locations served: Europe, Asia, Latin America, Middle-East, Ireland, South Africa, Australia, China, Germany, India, and Japan.

Pricing model: Monthly payment, annual subscription, quote-based (no credit card required).

Language: English

Customer: Freelancers, Small and Medium businesses, and large enterprises

Deployment: SaaS (software as a service)

Integrations: ActiveCampaign, Agent Legend, Agile CRM, Airtable, Amazon SQS, Asana, autopilot, Basecamp 2,Base CRM, Box Cloud Storage, CallFire, Caspio Cloud, Chatter, Close.io CRM, Constant Contact, CSV File Export, Cloud Storage, Emails Outbound, Facebook, Gmail Outbound Emails, Google Calendar, Google Contacts, Google Drive, Google Sheets, GoToMeeting, GoToWebinar, HappyFox, HelloSign, HelpScout, HipChat, HubSpot, Infusionsoft, JSON File Export, Knack HQ Databases, Mailchimp, MailerLite, mailgun, Marketo, MessageBird, Microsoft Dynamics, Microsoft Excel, MongoDB, MySQL, Office 365, OneDrive, Pardot, Phaxio, Pipedrive CRM, Podio, Postgres, ProdPad, Quick Base, QuickBooks Online, Realvolve, ReviewEdge, Salesforce CRM, SendPulse, SharpSpring, Shipping Notifications, Shopify, Slack, Smartsheet, Solve CRM,SQL Server, Suite CRM, Trello, TrackVia, Twilio, HTTP Webhooks, Wunderlist, Xero, XML File Export, Zapier, Zendesk, Zoho CRM.

Support details

Mailparser provides standard support services on all subscriptions. This includes email support, ticketing system, FAQs, knowledge base, and the contact form available here.

In addition, Mailparser has an active presence on various social media platforms such as Facebook, LinkedIn, and Twitter.

However, only Business+ and Enterprise subscribers are entitled to “priority support” via phone support, and also extended business hours with a dedicated service agent.