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Full Hubstaff Time Tracking Software Review – All you need to know about Hubstaff


Are you looking for a multifunctional time tracking software to simplify your mundane business processes? With Hubstaff, you get more than just time tracking functionality.

In the business world today, several elementary business processes are reliant on adequate time management practices. For instance, corporate workers and business owners strive every day to meet target or deadlines in order to run business operations, projects, etc. towards achieving organization set goals.

Nevertheless, time tracking software allows business owners to track the time spent by their employees on organization-based tasks within the business environment. By implementing time tracking software, a business organization can automate their entire business processes such as time tracking, billing, scheduling, reporting, invoicing, and many more.

With an effective time tracking software such as Hubstaff, business users are provided with a cost-effective platform that can improve their business operations effortlessly. Hubstaff time tracking software simply assists you in managing your time, which ensures you keep to your schedule, as appropriate.

What is Hubstaff?

Hubstaff is a cloud-based time tracking and productivity-enhancing software, which is designed to assist businesses in managing their operations, towards achieving a sustainable growth.

hubstaffThis time tracking software is a hub of functions, which perform a host of specific tasks for you, to keep your business running smoothly. It is especially useful for freelancers or firms whose workforce work remotely. Hubstaff time tracking software ensures you keep track of your workforce at all time.

Additionally, Hubstaff tracking capability is unparalleled. Hubstaff time tracking software not only tracks time spent by your employees on assigned tasks but also provides you with screenshots and activity rates in real-time.

With more than 10,000 business users, Hubstaff is the rated as one of the top leading time tracking software in the technology world today. Some of its popular customers include instacart, theme fusion, PageLines, elegant themes, exposure ninja, digitalkickstart, and many more.

Furthermore, Hubstaff allows you to streamline your business projects into one centralized platform and categorize them accordingly (on the basis of time and priority). With this, you are able to manage all tasks and teams, under one integrated platform.

Hubstaff, as a cloud-based software supports virtually all forms of digital platforms (and operating systems); including desktops (MacOS, Linux, and Windows) iPhones, iPads and Android. This makes it applicable to every scale of business, ranging from organizations to micro-business settings. Currently, Hubstaff is serving over eight thousand businesses, teams and freelancers.

Essentially, Hubstaff is a digital tool, which assists you to plan your time and projects, thereby ensuring you expends your quality time on only work functions or projects that are valuable to the growth of your business. Nevertheless, Hubstaff is an ideal time tracking software for all types of industries.

Benefits of Hubstaff Time Tracking Software

Ease of Access

hubstaffHubstaff’s data are cloud-hosted; hence, this time tracking software is accessible on every web-enabled devices. For instance, when you don’t have access to your desktop, you can easily access the centralized Hubstaff platform with your mobile device. Also, the time tracking feature operates in the background, so you can focus on the main task, while your time is being tracked.

Furthermore, Hubstaff design offers you the flexibility of applying its functions to virtually every form of business (regardless of the scale of the business), where time is an important factor.

Verifiable Tracking

Hubstaff time tracking software not only tracks time spent by your employees but also provides you with proofs, to show your team is working according to plan and schedule. Large business organizations with remote employees can monitor all their employees at the same time.

For instance, Hubstaff provides you with a near-physical experience of your team at work, by taking screenshots of your employees’ computer screen at intervals and monitoring their use of mouse and keyboard. Also, this time tracking software allows you to set certain functions like “Location”, to enable you to know where your team members are, at any given time.

Nevertheless, Hubstaff provides you with access to the physical working conditions, as well as the tasks your employees are working on, at any given time.


As a time tracking software, Hubstaff facilitates billable hour in real-time which allows you to make accurate invoice for billing clients. With Hubstaff, you are able to set your billings and charge clients appropriately. Both parties are always on the same page, as time spent on projects is easily computed and made available to clients.

Third-party Integrations

hubstaffHubstaff synchronizes with series of third-party software solutions such as work management, CRM, accounting, project management software which includes the likes of Asana, Jira, BaseCamp, GitHub, Trello, Podio, Payoneer, etc with the aim of optimizing your time tracking and task management experience.

In addition, Hubstaff enables custom integration with its platform via the Hubstaff API. With the API, users can extract their organization data from Hubstaff onto their in-house software solution programmatically.

Comprehensive Reporting

Hubstaff provides you with comprehensive reports on your work progress, as well as those of your employees, at regular intervals. This time tracking software collates data on time spent at work and carries out in-depth analyses to generate comprehensive reports on your work efficiency, progress and productivity.

Key Features of Hubstaff Time Tracking Software

Hubstaff comes with a series of important features, which can be applied to enhance the productivity and growth of your business. These features include:

Time Tracking

hubstaffHubstaff hosts a time tracking tool, which typically comes as a desktop software or smartphone application. By tracking your time, you can easily keep track of your employees’ work progress, efficiency and productivity. Hence. you are able to accurately set their wage bills.

Nevertheless, Hubstaff time tracking software utilizes captured data (time) to compute clients invoices on completed tasks. Hence, you are guaranteed well-deserved revenue earnings.

Automated Payroll

hubstaffHubstaff comes with automated payroll tool which allows you to prepare payment vouchers for your employees based on predefined intervals. Hubstaff time tracking software accurately computes employee wage bills by plotting cumulated time spent on tasks against your firm’s pay rate. This helps to determine how much each employee takes home. On the other hand, calculated wages/salaries are sent automatically to each employee’s account through payment gateways such as Payoneer, Bitwage, or PayPal.

Application & Internet Monitoring

Hubstaff allows you, as a team leader, to track the websites and apps opened by your team members, during working hours. You get notified each time any of your team members launch a new app on his/her device. In fact, you are able to determine how much time is spent on the newly-opened app (work related or not).

Furthermore, Hubstaff provides you access to the information on “which apps are mostly used by an employee” and “which apps are often used during working hours”.

On the other hand, employers are also able to monitor the internet usage of their employees. Hubstaff allows you to monitor the time spent by your employees on every website visited. In fact, Hubstaff ensures you get a glimpse of certain vital information on the visited websites.

Nevertheless, Hubstaff’s internet and app monitoring tool allows you to know how members of your team are using your digital resources, productively or otherwise. Employees are often aware of this function; hence, they are always kept focus.

Location Tracker (GPS)

Hubstaff time tracking software synchronizes with your device’s GPS, which allows you to track the locations of your employees. Once any member of your staff enters his/her time via Hubstaff, you are provided with details about his/her real-time location.

Activity Level & Screenshots

hubstaffHubstaff captures the screen of your employees at intervals, while on a task. The captured screens (screenshots) can be accessed by you, the employer, at any time. Also, Hubstaff monitors employee’s mouse and keyboard activities, to ensure that they are focused on the task and not wasting time on irrelevancies.

With the screenshots and activity level functionalities, business owners are constantly provided with tangible proofs of your team’s work progress, as well as the progress rate of each employee.

Employee Scheduling

hubstaffHubstaff comes with a scheduling functionality, which allows you to monitor and manage your employees’ schedule. The time tracking software helps you to keep track of your workforce availability (who is present & who is absent).

While Hubstaff tracks your time and those of your employees, it also ensures they are available for work, with respect to their assigned schedules. You get promptly notified of any form of inconsistency or noncompliance with outlined schedules. Also, with this scheduling functionality, absentees are easily figured out.

Essentially, Hubstaff ensures members of your workforce are disciplined and time conscious, as their lags are easily leaked to business owners or executives; hence, which will, of course, result in enhanced productivity.


Hubstaff comes with a durable invoicing feature, which allows you to automatically generate invoices for completed projects, which are subsequently sent to your clients for payment. The software ensures accuracy in the invoice creation, as everything is automated.

Typically, payment invoices are prepared on the basis of either a standard (fixed) rate or total time spent on a project (for time-sensitive tasks). Either way, Hubstaff’s built-in invoice creator ensures your clients are appropriately billed. With the invoicing tool, employees get paid what they deserve.

Nevertheless, Hubstaff takes control of your firm’s invoicing and clients billing, saving you quality time and allowing you to focus on more important tasks.

Other Hubstaff time tracking software features include the following:

  • Accounting integration
  • Billable hours tracking
  • Budgeting
  • Calendar management
  • Commenting
  • Completion tracking
  • Customizable templates
  • Deadline tracking
  • Employee management
  • Employee time clock
  • Geographic maps
  • Group scheduling
  • Hubstaff API
  • Labour cost reporting
  • Manual time entry
  • Order taking
  • Prioritizing
  • Productivity reporting
  • Project budgeting
  • Projections
  • Receiving
  • Reports
  • Status tracking
  • Task management
  • Team calendars
  • Time & attendance tracking
  • Time/task reporting
  • Timer
  • Timesheets & reports
  • User activity monitoring
  • Weekly Limits


hubstaffHubstaff, like other time tracking software, offers two weeks free trials to new users. After the 14-day free trial period, you can select one of the three available pricing plans, to continue enjoying the benefits of Hubstaff.


  • 1 User
  • Time tracking
  • Limited Screenshot Storage
  • Activity Levels

Basic – $4/user per month (2 months free) when billed annually, or $5/user per month when billed on a monthly basis

  • 1 to 50 Users
  • Time tracking
  • Screenshots
  • Keyboard & Mouse Activity
  • Employee Payments
  • 1 Integration
  • 24/7 Support
  • Per User Settings

Premium – $8/user per month (2 months free) when billed annually, or $10/user per month when billed on a monthly basis

  • 1 to 50 Users
  • All Basic Plan Features
  • App and URL Tracking
  • Automatic Payroll
  • Weekly Budgets
  • Unlimited Integrations
  • Idle Time Control
  • Attendance Scheduling


If you want custom pricing plans for your organizations with more than 350 users, you can contact the Hubstaff sales team to request for a custom quote.

In addition, Hubstaff offers free demo for prospective users to test out its tools and features prior to subscription.

Technical Details

Supported devices: Any web-enabled devices, iPhone/iPad, Windows, Android, Linux, Mac

Serviced locations: United Kingdom, United States, Australia, Canada, Europe, Germany, India, Japan, Asia, Australia, Brazil, Latin America, Mexico, Africa and Middle-East

Supported Language: English

Pricing model: Monthly Payment, Annual Subscription, Quote-based

Typical Users: Small Businesses, Freelancers, Mid Size Businesses, Large Enterprises

Mobile Applications: iOS, Android

Desktop applications: Windows, Mac OS X, Linux, Chromebook

Web browser application: Google Chrome

Integrations: Activecollab, Asana, Basecamp 2,Basecamp 3, Basecamp Classic, Bitwage, Breeze, FreshBooks, Freshdesk, GitHub, GitLab, Humanity (ShiftPlanning), Insightly, JIRA Software, LiquidPlanner, Mavenlink, Paymo, Payoneer, PayPal, Pivotal Tracker, Podio, Producteev, Quickbooks, QuickBooks Online, Redbooth, Redmine, Salesforce, Salesforce Sales Cloud, Teamwork Projects, TransferWise, Trello, Unfuddle, Wrike, Zendesk, Zoho Projects

API Availability: Hubstaff comes with an available API for use

Deployment: Open API, Cloud-Hosted

Support Details

Hubstaff time tracking software offers its customers the following after-sales support options:

Email Support: support@hubstaff.com

Online Support

Live Chat



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