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Full Gmail Email Management Software Review – All you need to know about Gmail


Google is one of the biggest technological giants in the world with several web services from its famous search engine to the Android Operating System.

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One popular area where Google has dominated their rivals competitively is in their email service, Gmail; where they have beaten rivals like Yahoo Mail and Microsoft Outlook to own over 50% of the total market share.

What is Gmail?

Gmail is a popular email service provider developed by Google and hosted on their servers. Users have access to 15GB storage and can send an email attachment of not more than 50MB.

gmailThis email service automatically segregates emails into folders where emails sent or received are stored and also organizes messages into threads. For instance, Gmail has mail folders for inbox, draft, spam, sent, promotion, trash, custom labels, etc.

Gmail has numerous services and supports various third-party applications. Other Google products such as Google Sheets, supports Gmail users access to its spreadsheet program while Google Plus grants users access to Google’s social platform to collaborate and for marketing campaigns.

This email software has a spam filtering mechanism that filters incoming emails; which detects spam and places them in a spam folder. With Gmail, users get access to several tools for customizing their emails with fonts, bullets, hyperlinks, and images available for use.

Additionally, Gmail supports chat and voice call, which enables real-time communication and collaboration directly from their inbox.

Nevertheless, Gmail account is essential to access several Google products such as Google Drive, Google calendar, YouTube, Google Chrome, Google Docs, Google Map, Google AdWords, Google Analytics, Chromebooks, and many more.


This powerful email service providers offers several benefits for both personal and business uses. Some of the benefits of Gmail include:

Large storage space

Gmail gives users more storage space which could be quite expensive in similar email management software. Currently, Google offers business subscribers 25GB of storage which would most likely to be sufficient for most business.

Since Google host their servers, stored files are safe and secure and cannot get corrupted or hijacked by external sources.


gmailGmail users get quality access to the online platform from anywhere in the world as long as they have internet connectivity. This is different from other server-based email management programs, where users experience disruption of service while accessing their email accounts.


Google uses state of the art encryption and secured SSL connection to prevent loops and snoops in your email. It is also one of the most secured emails available due to its implementation of several Google security systems.

Gmail takes the security of user’s accounts seriously and ditches out regular updates and security guidelines periodically to users. For instance, Gmail regularly releases ‘Gmail security checklist’ for users to know the safety status of their account.


Gmail is an extremely cheap email service solution with 100% uptime, unlike some email service providers. The free version can be utilized in a business environment and as time goes on for expansion, they can subscribe to the G-Suite plan which offers a plethora of features for business users.

This email service is also easy-to-use thereby making it an email service for the public. You don’t need to be computer savvy to operate Gmail. In addition, Gmail also saves you from backup stress due to Google’s automatic backup process and the sufficient space on its servers to execute backup updates.

Integration with other email clients

gmailGmail can easily be integrated with Microsoft’s own popular email client-Microsoft Outlook. This gives you easy access to your Gmail account from Outlook. Also, Gmail synchronizes well with mobile devices such as iOS, Android, and Windows devices. Hence, Gmail gives you email notifications on-the-go with your mobile devices.

In addition, Gmail enables users to add other email accounts such as Outlook, Hotmail and Yahoo to the Gmail application or web-based account. This allows you to effectively manage separate accounts under a single profile which is quite awesome.

Real-time communication

This email service provider supports real-time communication from its Google hangout application and enables video calling with contacts for premium versions. This can be ideal in communicating with clients directly from your email and finalizing business deals.


Customizable Filters

gmailGmail comes with customizable filters which enable users to organize their account in a highly flexible way. Filters can easily be set up containing specific instructions to simplify your inbox.

Keyboard Shortcuts

This email service provider has one of the most user-friendly keyboard shortcuts which is intuitive and saves time while navigating through the inbox. However, Gmail also regularly updates new keyboard shortcuts on the keyboard shortcut page.

Use Multiple Accounts

Gmail allows multiple users to gain access into a single account. This implies that you can authorize another person to have access to your account without the need to tell them your email address and password. This feature can be set up when you’re using the business version i.e. G-Suite.

Mute Conversations

Conversation on mailing lists can be muted instead of unsubscribing from such mailing list. This can be set for a specific duration such as days, weeks, months; afterwards, you would be free from such tiresome conversations.

Video Chat

Gmail comes with a video calling tool whereby users can make real-time video calls. This is particularly effective for clients or customers that don’t use Skype or other Video over IP (VOIP) applications.

Canned Responses feature

A business that typically get frequently asked questions about a particular service can use the canned response option as an excellent solution to answering individual questions. This would drastically reduce the time used to respond to emails.

Mobile applications

gmailThis email services can be accessed via the Gmail web app or via native mobile apps for iPhone, Blackberry, and Android devices. These applications automatically sync with your Gmail account and provide real-time email communication with your contacts.


Gmail excels in its search mechanism which is very efficient and can bring accurate searches from just a few words typed in the search dialogue box. This makes Gmail email service provider platform quite different from many email clients. Also, you can use the Google search engine from within the Gmail webmail platform.

Offline Gmail

Gmail can also be accessed offline most especially on mobile devices. This email service stores recently viewed messages within the application; this can then be viewed without the need for Internet access. This option is particularly useful if you need to access information in places where there is no internet access such as in a remote area or in an aeroplane.


Gmail also has perfected the technology whereby users can send messages to contacts via SMS. This option is particularly useful when you need to reach a contact who is offline at that particular moment. Meanwhile, Google also blocks spammers from sending text messages to your email for security reason.

Import Contacts

Gmail enables users to import contact list from other email clients into their Gmail account. With this feature, you can create a mailing list for sending business emails, newsletters or any other kind of emails from your Gmail account.

Besides, this email service provider offers a step-by-step guide on how to import contacts from other email service providers such as Hotmail or Yahoo Mail to make it easier for beginners to import their latter contacts.

email service provider


email service providerGmail initial plan is free to use with premium quality features to get you started. However, this email service provider offers more quality features for a variety of small or medium businesses and large enterprise organizations.

The premium plan gives good options such as custom email address, Google Sites, app maker, Keep, Jamboard, cloud search, and many more, which is ideal for business branding purpose.

Gmail for Business premium package otherwise known as G-Suite edition includes three plans which are enlisted below:

Basic – $5/user per month

  • Up to 30GB cloud storage per user
  • Custom business email
  • Google Documents, Google Presentations, and Google Spreadsheets
  • Google Hangout chat
  • Share Calendar
  • Voice and video conferencing
  • 24/7 customer support
  • Secure admin tools

Business – $10/user per month

  • Unlimited cloud storage per user
  • Custom business email
  • Google Hangout chat
  • Shared Calendar
  • Cloud Search
  • Application development environment
  • Voice and video conferencing
  • Google Documents, Google Presentations, and Google Spreadsheets
  • Files, emails, and chats protection (eDiscovery)
  • Secure admin tools

Enterprise – $25/user per month

  • All Business plan features, including:
  • Audit report tool
  • Gmail integration tools
  • G-Suite security center
  • Gmail hosted S/MIME

Note: All the plans come with a 14-day free trial period.

Technical Details

Supported devices: Web-based, Windows, Linux, Android, Mac, iPhone/iPad, Windows Mobile.

Locations served: Worldwide

Pricing model: free, monthly payment, annual subscription.

Supported Languages: German, Indonesian, Italian, Korean, Russian, Turkish, Swedish, Turkish, Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, Hebrew, Hungarian, Irish, Japanese, Norwegian, Polish, Portuguese, Spanish, Swedish, Thai, Taiwanese, Ukrainian.

Typical Customer: Freelancers, Small Business, Mid Size Business, Large Enterprises, Non-Profits, Public Administrations.

Security: Military-grade encryption security for web-based, mobile, and desktop versions.

Deployment: Cloud-Hosted, On-Premise, Open API.

Integrations: Basecamp, Clio, Evernote, Google Drive, JIRA Software, OneDrive, RescueTime, Streak, SugarCRM, Wunderlist, Zendesk, Zenkit, Airtable, Asana, Chatfuel, ChatWork, ClickFunnels, ConvertKit, Dropbox, Facebook, Google Forms, HubSpot CRM, IFTTT, MailChimp, MeisterTask, Microsoft OneNote, OmniFocus, Pipedrive, pocket, Remember The Milk, Ryver, Slack, Stripe, SurveyMonkey, Todoist, Trello, Twitter, Typeform, Zapier.

Support Details

Customer service: Available 24/7

Phone Support: +1 (833) 327-1999

Other support options include:

  • Email Support
  • Chat Support
  • FAQs
  • Forum
  • Knowledge Base
  • Online Support
  • Phone Support
  • Video Tutorials

This email service provider can be reached via social media on channels such as Twitter, Google Plus, Blogger, YouTube.

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