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Full eMaint Maintenance Management Software – CMMS Review – All You Need to Know About eMaint


What is eMaint?

eMaint is a computerized maintenance management system (CMMS) that handles maintenance and facilities management problems fast and easy.  It is designed to help schedule, track, and plan maintenance activities that are associated with vehicles, assets, equipment, and facilities. The software provides highly advanced features to counteract ineffective management processes and allows easy control in all aspects of asset maintenance. Other than its automated capabilities, it promotes mobility to help manage employees to facilitate operations anywhere and anytime.

Aside from automating maintenance protocols, eMaint providers a centralized data storage for your assets. The information is conveniently stored in a centralized database to allow seamless control over maintenance operations, materials management, and parts usage.

The company behind eMaint has been in the business of developing excellent management systems for over 30 years. For two consecutive years back in 2016 and 2017, eMaint was voted as the “Product of the Year” for maintenance software by Plant Engineering. eMaint was one of the very first CMMS providers to design in a SaaS model.

eMaint Benefits

Ensures Data Integrity

Managing immense data could result in inaccuracies and data degradation. eMaint’s automated approach eliminates possibilities of data corruption. Manual data management practices invite a lot of problems concerning the handling of data. Staff members would have to store data on cabinets and files and there’s a high chance that that information will get mixed up in the process.

eMaint’s automated approach enhances the data management process to ensure that information is consistent, uncompromised, and reliable. The software provides an asset hierarchy where a strict command of data access is being followed. Administrative staff can set access levels to ensure that data integrity is protected.

Configurability, Scalability, and Flexibility

eMaint management and monitoring tools are highly configurable to allow business enterprises have the software reconstructed based on their preferences. Most maintenance management systems require business enterprises to follow certain workflow for them to reap the benefits. eMaint however, offers a highly flexible asset management software that can easily adapt with the protocols of the business. Additionally, eMaint provides a range of subscription options based on the features that would benefit the enterprise. Business owners can select subscription packages tailored to their needs.

Another good thing about eMaint is that is highly scalable regardless of the size of the business. Management solutions often lose its purpose once a business has reached into a size that the software could no longer support. Data administrators will have to migrate huge amounts of data to a new management software for its operations to continue. Not only that it would cost a lot, but it is troublesome, inefficient, and could pose a lot of risk in data migration.



Mobile Integration

The ability to manage your enterprise anywhere is one of eMaint’s primary goals. Utilizing mobile applications, eMaint makes it easy for business owners to manage maintenance activities anytime and anywhere. Asset tracking can be difficult to achieve using manual documenting processes. Using checklists and spreadsheets is proven to be ineffective during these scenarios. Field inspections and asset management can be simplified using a mobile application that immediately connects to the main dashboard for automated updates.


Helps with Decision-Making Processes

eMaint maintenance management system allows a business enterprise to effectively track and manage key performance indicators to help businesses grow. Using reliable documenting and tracking features, it would be easier for administrative staff to design solutions that would improve overall productivity. eMaint uses predictive analytical tools to analyze data gathered during inspections. This would help field operators to check for ineffective asset management protocols and prevent breakdowns.

eMaint provides series of maintenance tools and features to identify causes of bad performance, costly workflows, and other concerning problems. The software provides real-time monitoring capabilities through the comprehensive dashboard to monitor asset condition and identify issues beforehand. Unlike manual maintenance procedures, there’s no need for administrative members to keep constant report requests from field operators about the asset conditions.


Minimize Maintenance Expenses

eMaint is designed to be a solution for costly and ineffective asset management processes. The software can help business enterprises to minimize maintenance expenses by detecting faults and unexpected failures effectively. Even with the most comprehensive scheduled maintenance program, it would still present high risks of undetected complications that would later result to breakdowns. eMaint utilizes predictive and preventive maintenance procedures to effectively counteract and improve inspection practices.

Predictive maintenance modules feature monitor asset conditions through the use of monitoring devices to help field operators know about the asset’s working condition.  Preventive maintenance modules optimize task generation, planned maintenance schedules, and inspection work orders to target irregularities identified by monitoring devices. This allows field operators to schedule maintenance effectively and act on faulty assets before problems get worse.

Reduce Manual Documenting Workloads

eMaint partners with Fluke connect to make documenting processes as seamless as possible. Data readings from monitoring devices can be easily connected to the main dashboard for fast and real-time data transition. This would remove unnecessary charting and the use of documenting materials such as papers, spreadsheets, checklists, and more. Monitoring devices can work online and offline. Field inspectors don’t need to connect to the internet to conduct inspection activities. Results can be stored temporarily and can easily be synced once connected online.

Aside from reducing manual documenting tasks, it would be easier for business owners to conform to compliance audits.  Automated documenting procedures improves data integrity and can generate reports fast and easy.


eMaint Features

Predictive Maintenance

eMaint’s predictive maintenance feature provides a comprehensive condition monitoring dashboard that monitors vibration, noise, temperature, wear, lubricants, corrosion, flow, and pressure for each of your assets. This feature helps to identify causes of breakdown faster than manual field inspection processes. Constant and real-time monitoring help identify underlying causes that cannot be easily detected even with the most complex fault detection program available. Equipped with analytics modules, predictive maintenance can catch trends that would otherwise result in shutdowns and breakdowns. Additionally, it would help the administrative staff to allocate maintenance resources effectively.

Knowing breakdown patterns can help schedule maintenance and work on repairs as needed. eMaint is highly compatible with Fluke Connect integrated monitoring tools. Fluke integrated sensors can send readings to a cloud-based storage and allows the technician to set alarms and send notifications whenever readings hit a pre-set threshold.

Advanced Scheduling and Maintenance Task Sequencing Features

eMaint provides a comprehensive preventive measure to counteract breakdowns before it happens. Using advanced scheduling features, technicians can easily set up a maintenance job and keep assets in the best condition. Advanced scheduling features provide a systematic task generation process. eMaint allows application users to set calendar-based and meter-based planned maintenance jobs for each asset available. Application users can create guidelines to follow along with a detailed description of the task procedures and any other important notes.

Once a job has been created, it can be stored as a template for next jobs to come. This would minimize the need for data entry tasks, especially for repetitive jobs. It would also eliminate the need to clean up excessive data. Application users can easily associate new planned maintenance tasks for each schedule or associate planned maintenance tasks along with other existing multiple maintenance jobs. This processes effectively promote consistency within maintenance tasks and seamless sequence for multiple maintenance procedures.

Additionally, application users can create parameters on planned maintenance tasks. Users can auto trigger planned maintenance once it clears pre-set parameters eliminating manual preventive maintenance scheduling. Users can also check for ongoing and future maintenance tasks to keep track of their progress before issuing another maintenance jobs. They can also send notifications to technicians assigned using automated email notifications. eMaint provides comprehensive tools to capture start and stop times of each inspection. This also allows business operatives to view inspection instructions, add notes, and indicate whether the inspection clears regulatory guidelines or not. This procedure helps business enterprises meet the terms on compliance audits.


Spare Parts and Supplier Management

eMaint provides full visibility to spare parts inventory. Spare parts management can be critical to any organization. Ineffective inventory management could lead to unnecessary expenses. eMaint provides a comprehensive spare parts management module to check spare part inventory and track uses to prevent unnecessary purchases. It could help save time locating parts as the management system provides a detailed view of each spare part including location, on-hand amount, item number and unit cost. Application users can also easily identify parts using detailed imaging. It would also help secure and streamline parts issuing process by providing a detailed information to technicians which parts are needed to repair an asset. Barcodes and QR codes are also utilized to eliminate the risk of material request duplication and have total control over your inventory.

eMaint also includes supplier management and parts purchasing and requisitioning monitoring capabilities to help make data-driven decisions and prevent overspending. The supplier management dashboard provides an inclusive list that shows the supplier’s name, last part cost, part number, received date and more. It is also highly configurable to allow application users to add more information to the data grid. Supplier’s information can be stored indefinitely and allows application users to pull it up and auto-populate records in case of spare part requisition orders.

Enterprise Asset Management

eMaint’s Enterprise Asset Management (EAM) provides specialized tools to track and monitor asset performance across the enterprise. eMaint’s robust reporting tools and dashboards allow application users to check for the assets’ health, risks, and performance. This would help business owners to maximize productivity and maintain asset workability. With this feature, it enables storing and displaying assets in a hierarchical structure by adding parent groupings and child assets. This enhances accountability and proper asset usage. Additionally, application users can view work history, maintenance changes, breakdowns, and warranty information for each asset.

eMaint’s EAM features also help reduce maintenance costs by maximizing the return on assets (ROA). Calendar and meter-based planned maintenance help minimize preventive maintenance procedures which lead to reduced maintenance costs. Additionally, EAM includes features that allow business organizations to prioritize critical assets through Ranking Index Maintenance Expenditure (RIME).

IoT and ERP Software Integrations

eMaint provides third-party application integrations to maximize productivity and enhance maintenance workflows. eMaint has been working with leading technologies for sharing financial data such as SAP and Oracle in order to automate asset management processes, purchasing, and spare inventory management.

With eMaint’s monitoring capabilities, it provides a comprehensive information for business owners to decide on which assets need maintenance. Third party integrations allow application users to connect ERP with financial systems, SCADA and PLC systems, machine run-time systems and more.


Pricing Details

eMaint’s subscription options are available in three pricing plans with additional separated features.

Team subscription plan allows a maximum of 3 users for a monthly rate of $33 per user

Features include:

  • CMMS Default Features
  • 24/7 Helpdesk Support
  • Software Updates
  • Online Support Training
  • Mobile device access

Professional subscription plan starts at a monthly rate of $85 per user with a minimum of 3 users

Includes Team Features plus:

  • Set of Advanced Features
  • Account Management Support
  • Image Mapping
  • Systematic Workflows
  • Work Requests
  • Sandbox Account Staging

Enterprise subscription plan starts at a monthly rate of $120 per user with a minimum of 5 users

Includes Professional features plus:

  • Multiple Work Request Access
  • Web API Integrations
  • Toolkits for Multi-Site
  • Individual Sign-on
  • Xcelerate Conference Discount

Technical Details

The eMaint stand-alone application can be installed in computers using operating systems such as:

  • Windows
  • Linux
  • Mac OS.

The mobile application is downloadable to both Android and iOS devices. It includes a web-based application. Installation and support language options are available in 5 languages:

  • English
  • Spanish
  • French
  • Portuguese
  • German

Support Details

eMaint provides support in several communication channels. Interested parties may contact support through email, phone, and live chat.

For general inquiries, interested parties can contact:

Phone: (239)-494-8928 ext 2
Email: support@emaint.com

Application users can chat with live support available 18 hours from 3:00AM to 9:00PM EST Monday to Friday. Online training tools, complimentary webinars, and workshops are available for additional resources. Developers can also join the growing online community and share best practices in utilizing the software.