What is Asana?
Asana is a project and task management application, available in both web and mobile versions, that streamlines and simplifies the way team create, manage, assign, and collaborate on tasks and projects. With the software, you can create tasks, assign people and team members to the tasks, collaborate with them, communicate, and get alerts whenever comments are left or whenever there is progress on tasks and projects. Aside from these app functionalities, team members can also share files with the rest of the team. All these are done in one platform alone.
If you use Asana, you don’t have to use other communication applications and software since messaging with other team members and people in the organization is made possible with Asana. Aside from mere communication, you can also share notes, files, and attachments to your teammates. In essence, Asana helps in streamlining the work processes and tasks in the organization.
One advantage enjoyed by all Asana users is the notification feature that allows members to get alerts and signals to every involved team member the moment they’re tagged to check, follow, like, or give their comments to any changes made to the project. This feature is very useful since it keeps all people who are integral parts of the tasks and projects to be on the loop on important updates and information. This is to make sure that tasks and projects are finished and submitted on time.
Asana is one of the few software that allows users to manage projects and collaborate on the same. These functionalities are very useful especially for small-sized businesses, start-ups, and even large teams. They can also set project timelines, sort tasks, and work on the same. The software supports a customized special calendar that allows easy lookup and reference of ongoing tasks and projects in the timeline.
All these features pave the way for the following benefits:
Prioritizing tasks to improve focus and productivity
Finishing a task is easier if you have to do it alone. Since you don’t have to coordinate or work with another person, it’s faster to get things done. Things are a bit different if you have to work in teams or groups. All the more if your team members work in different locations or in different time zones. If you don’t have a systematic way of getting things together and segregating tasks according to priority, you’ll end up lost in all your tasks and projects.
With Asana, teams can collaborate and discuss the project in one platform. This makes it easier to gather everyone, delegate tasks to each one of them, brainstorm, and come up with a timeline for each phase of the project. Also, team members are easily alerted if there are important notes, comments, or tags that they need to read or respond to.
Having one platform for all these tasks allow members to focus better and to, be more productive.
Generation of detailed and timely reports
Another benefit enjoyed by users of Asana software is the ability of the software to generate real-time and accurate reports about project statuses or project resolution updates.
When needed, reports about the progress of a certain task or project can be generated easily with the use, of Asana. If you are a key decision-maker in the company and you are in a meeting with a client, you don’t need to worry about missing out information since even if you’re out of the office or even if you haven’t set a meeting with your staffs yet, you can give your client an accurate update on the status of their project. This gives you more credibility as a service provider. Also, if you need more detailed information about these projects and tasks, you can check the files and attachments, and even the communication trail of the team working on the project so that you can also assess the quality of the work done and what problems or issues they’re tackling. All these keep you on the loop so you stay on top of all your business dealings.
Also, for start-up companies with remote staffs working from all parts of the work, Asana is a very useful tool, especially in the resolution of problems or escalation concerns.
For instance, you are a company which offers theme vacations to your customers via a website. Since you operate online and you cater to different types of customers, you also hire remote staffs to fill certain spots as Account Managers, Customer Service Associate, and Content Marketing Associate. You have a customer who booked with you and went on a vacation with one of your retreat destinations. However, the said customer was not satisfied and complained about the bad service they received on site. They called your Customer Service department up and complained. If you don’t have one platform to make all the key people work and find a resolution, this one unsatisfied customer complaint can cost you a lot. However, if you use Asana, the moment you receive such complaint, you can immediately add it to the queue of urgent tasks or in an Escalations channel and tag all the relevant people who can work with you in finding a resolution to such problem. You can tag the Account Manager to talk to the retreat/vacation host, then you can also tag people at Finance to check if you can provide a refund. In this case, since all people involved need to check out one platform, it’s easier to ask them to collaborate. At the end of the day, you get to solve the problem faster and more efficiently.
No barrier communication system
With Asana, communicating with other people in the group or organization is done in one platform, hence, eliminating all types of communication barrier while also keeping the group more cohesive, open, and interactive.
It’s like having one big community where people can freely speak their minds and throw ideas and opinions without fear of being ostracized or judged. Asana
Easy for decision-makers to make important business decisions
Asana is also very beneficial for project managers and team leaders. Being key decision makers, they are responsible for segregating and assigning tasks to specific teams and people. Their burden of having to monitor closely and to police their staffs are lessened with an open and transparent working system like Asana. Since the platform is open for everyone who has a stake in the project, or in the task, the team lead or project manager can check the involvement of team members, the quality of their output, their way of collaboration, and in their overall commitment to the project. It would be easier for the team leads and project managers to check the processes for errors or for key improvement points.
If they are aware of all that is happening, they can make business decisions easier and more efficiently because they know that their decisions are backed with substantial and factual information and data.
Ideal for start-ups
For most start-up businesses, a seemingly insurmountable challenge is finding one platform that can allow them to work efficiently at a budget-friendly cost. Unlike big companies who already have a lot of investors or revenues, start-ups usually struggle with their finances. Finding one system or platform that will allow them to operate efficiently is a blessing.
Asana is the answer to the concerns of small-sized businesses. Usually, if you have online business on top of a traditional brick and mortar store, you should have one system that will harmonize your operation. In the case of some purely online businesses, the need for an online system that will support an office/admin feature while also supporting a project management and collaboration feature is very high. Since you don’t have a physical office to store your data or files, you have to create a virtual office which can hold, store, and make information accessible to your identified and authorized users.
Most start-ups usually have a CRM platform for their office files, then Slack for project collaboration and task management, and Skype for attendance monitoring or Time Doctor or Zendesk for remote staff time tracking. Though these applications are easy to use, the fact that you have to open, check and manage numerous platforms is already very tedious and time confusing. You end up spending more time checking these platforms than working on your tasks and projects. Also, coordination is more difficult with too many communication channels. With Asana, you only need to relay and send a message in one channel, thus, guaranteeing that there will be no missed updates and correspondences.
With Asana, there’s no need to use other platforms and business systems since you can all gather, talk, discuss, share information, collaborate, and work together in one platform. It makes task completion faster and more efficient. It also helps team members to focus on their productivity instead of wasting time managing all other platforms.
From the discussion above, it can be inferred that Asana is one strong and highly-intuitive platform that is very useful for start-ups, small-sized businesses, and even large companies.
Here, we will be outlining the features of the software that makes it the best choice among companies and users.
One of the best features of Asana is its Smart Inbox. As the name suggests, the Smart Inbox allows clever organization of tasks and project updates. The smart inbox only allows relevant and highly-important updates. Once received in the inbox, these messages are then translated into actions that team members should work on. With such inbox in place, team members are spared from spam and irrelevant messages.
Also, Asana will save you and your team members from boring meetings. The next exciting feature of Asana is it allows the admin or moderator of the software to assign permissions to various group members to attend meetings with project collaborators, partners, and guests.
Though Asana is already a powerful and independent software by itself, if users want to integrate it with other software, application, and business systems, they can seamlessly do so since Asana is highly-integrated with the following:
- Google Drive
Aside from the aforementioned, below is a list of all the active features of Asana:
- Adding followers and task tracking
- Adding people or groups to projects
- Asana also has a “set permission” functionality useful for PMs and TLs
- Asana has Gantt Charts and Timelines
- Asana provides an activity feed for its users
- Asana supports an email bridging functionality
- Asana supports email and inbox automatic updating
- Asana supports member commenting on tasks.
- Asana’s mobile version supports an HTML5 site
- Customization of user views and task calendars
- Downloading and sharing of files and attachments
- Follow, star, or comment on tasks and projects
- Getting real-time updates
- Members can also share ideas on a specific project or process.
- Notifications and reminders
- PMs and TLs can also use Asana to set due dates for tasks, determine the order of project priorities, and set realistic goals on a per person, per team, or per project basis
- Project Managers (PM) and Team Leads (TL) can easily check the progress of tasks and of the people working on these tasks
- Setting-up of various/multiple workplaces in one software
- Supports “focus mode” to maximize productivity
- Supports a “Project Sections and Search Views”
- Tasks and projects are easily created
- Asana is free for a team with only 15 users and with this package, you can enjoy conversations, tasks, and limitless projects.
- Asana’s Premium Plan Enterprise is priced at $9.99 per member, per month. This is billed yearly but if your team increase in size and number of users, you can get a discount.
- Asana’s Enterprise plan offers more support and control for the users. For this plan, you have to contact the vendor for a price quotation fit to your needs and specifications.
Asana supports the following device Operating Systems:
- Windows Mobile
Asana supports the following language:
Asana supported positioning:
- Cloud Hosted
- For questions or queries, you can send the vendor an email
- The vendor also provides product and software training for their subscribers